Office Operations Coordinator
Office Operations Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
- Administrative Support
- Serve as a trusted partner to the Executive Director: manage calendars coordinate meetings track deadlines and support internal initiatives.
- Organize logistics prepare agendas take notes and follow up on action items for team and departmental meetings.
- Coordinate travel retreats internal events and team-building efforts.
- Assist with onboarding/offboarding in collaboration with department supervisors.
- Monitor key departmental deadlines (e.g. contract renewals compliance trainings operational milestones).
- Operations & Office Oversight
- Oversee daily office operations: supplies repairs mail voicemail IT and facilities coordination.
- Support Directors of CAPS Health Services and Health Promotions with cross-departmental operations.
- Maintain inventory of office tech and coordinate replacements with campus IT.
- Manage space utilization and room assignments especially in high-demand areas like CAPS.
- Reconcile P-Card transactions and manage vendor accounts contracts and invoices.
- Monitor shared email accounts and ensure timely proactive communication.
- Serve as liaison for operational updates and staff-wide announcements.
- System & Scheduling Coordination
- Act as EMR superuser for Health Services and CAPS: oversee scheduling workflows check-ins and appointment coordination.
- Train and support front desk staff on EMR tools; troubleshoot as needed.
- Coordinate staff schedules leadership calendars and center-wide events.
- Manage EMR scheduling tasks including appointment requests CAPS waitlist and RIS/crisis workflows.
- Ensure timely responses to student communications in collaboration with directors.
- Front Desk Supervision
- Supervise front desk staff: hiring onboarding training scheduling coaching and performance management.
- Provide coverage during absences and support staff in triage and crisis situations.
- Maintain high-quality customer service and ensure adherence to Wellness Center protocols.
- Keep front desk policies and procedures clear current and consistent.
Minimum
Qualifications & Education:
- Bachelors degree from an accredited university or college or equivalent combination of education and experience.
- Minimum 3 years of experience in administrative operations executive support or office coordination.
Preferred
Qualifications:
- Experience working in an integrated wellness counseling educational or health services environment.
- Familiarity with electronic medical record (EMR) systems and appointment workflows.
- Experience in higher education or student support services.
- Budget reconciliation experience or finance coordination with grants or department budgets.
Knowledge Skills & Abilities
- Demonstrated supervisory experience with front-line staff or administrative teams.
- Strong customer service interpersonal and communication skills.
- Proven ability to manage complex logistics prioritize tasks and work independently in a dynamic environment.
- Proficiency with administrative systems scheduling software and basic budgeting processes.
Work Schedule:
- The Office Operations Coordinator is a full-time 12-month appointmentscheduled to work 37.5 hours per week for a total of 1950 hours annually.
- Work hours are Monday - Friday between the core hours of 8:30am - 5:00pm. Schedulewill be discussed during the interview process.
- Overtime evening and/or weekend work may be required to support programs and department needs.
Work Environment:
- Campus-based customer service role in an office environment offering some opportunity for a hybrid work schedule.
- Regular use of a computer and databases.
Instructions to Applicants:
To apply please submit an application and upload the following materials:
- Resume
- Cover Letter
Screening of applications will begin immediately.
Benefits & Perks:
- 15 Days - Paid Time Off (vacation sick and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical Prescription Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms pools library sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multipleLynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter ParkSunRail Station
- Local & National Discount Programs including Winter Park Locations (i.e. shops restaurants gift cards and more)
- Free E-Training Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple Lenovo and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Discover what its like to live in Orlando:Live Work Play and Learn
- Plus More!
Rollins offers a competitive hourly rate along with our generous benefits package!Click here to review our fullbenefits package.
Our Service
Excellence Philosophy:
At Rollins we strive to be responsive respectful collaborative competent and inclusive in all that we do. Whether serving prospective or current students alumni local residents or our fellow faculty and staff colleagues these standards define the Rollins service experience.
Click hereto learn more about our commitment to Service Excellence at Rollins College!
Equal Employment Opportunity:
Rollins College is an equal does not discriminate on the basis of sex disability race age religion color national or ethnic origin ancestry marital status veteran status sexual orientation gender identity gender expression genetic information physical characteristics or any other category protected by College policy or federal state or local law for employment and in our educational programs and activities. To learn more about our commitments visit click applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to 407.646.2102.
FLSA Status:
Non-Exempt
Service Months:
12
Required Experience:
IC
Employment Type
Full-Time
