Assistant Controller
Assistant Controller
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Job Description
Department: Business Office
Location: UST Campus
Supervisor: Controller
Summary:
The Assistant Controller will provide the Controller and VP for Finance with assistance on all financial-related tasks. The Assistant Controller will be responsible for process documentation efficiency improvement identification and process redesign recommendations. The Assistant Controller will be the primary individual responsible for planning documenting and executing on operational improvement initiatives designed to make the business office more effective and efficient such that it can better serve the University community. (S)He will also provide assistance to the Controller and VP for Finance on complex matters involving business analysis accounting change implementation and financial reporting design. The Assistant Controller will serve as the key point of contact for the accounting purchasing and payroll functions in the absence of the Controller.
Essential Duties and Responsibilities
Develop operational procedures and document data flow
Assist the Controller in producing accurate and timely financial reports
Coordinate financial audits with the Controller and VP for Finance
Establish internal control systems to prevent inaccuracies in financial statements and budget reports
Assist in the month/quarterly end close including account analysis and reconciliation
Responsible for managing operational data ensuring data integrity and accuracy
Manage endowment funds to ensure proper accounting and stewardship
Partner with the Controller in overseeing the operations of the accounting department and organizational structure to ensure achievement of departmental goals and objectives
Participate as needed in the annual budgeting and forecasting process
Research accounting issues for compliance with generally accepted accounting principles
Delegate data entry tasks with junior accounting staff.
Assist in all financial project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government corporate and foundation grants.
Analyze document and design all business office processes and recommend improvement initiatives maximizing value and minimizing waste using lean (or similar) methodology.
Ensures that all university and required accounting policies and procedures are followed by the institution.
Managing hardware as well as software applications of the system.
Implementation and upgrading of the system.
Assist in special projects as necessary
Qualifications and Requirements
Minimum five years of accounting and finance experience ideally gathering evaluating presenting and reporting financial information and project plans to executive teams and external stakeholders.
Minimum of two years of experience in higher education with demonstrable experience improving processes managing cross functional projects and documentation
Business process engineering mentality and experience implementing process improvements is a must
Substantial experience coordinating project teams and utilizing project management tools
Ability to define problems collect and analyze data and make strategic recommendations.
Demonstrated ability to multitask and operate in a dynamic fast paced and deadline oriented environment
Experience in a complex organization that has multiple programs departments and divisions
Ability to analyze financial data and prepare financial reports statements and projections
Thorough knowledge of finance accounting budgeting and cost control principles including Generally Accepted Accounting Principles
Exceptional effective oral and written communication skills
Effective group presentation skills and the ability to explain complex financial and business concepts to non-financial individuals
Demonstrated ability to work well with staff at all levels throughout the University; create and promote a positive supportive and customer centric work environment
Personal qualities of integrity credibility and unwavering commitment to the Universitys mission; a proactive hands-on strategic thinker who will own the operational effectiveness of the Business Office
Keen analytic organization and problem solving skills which allow for strategic data interpretation
Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers
Advanced proficiency level in Excel and personal computing operations
Proficient level of knowledge in Microsoft Word and PowerPoint software
Thorough understanding of large ERP accounting applications; PeopleSoft experience strongly preferred
Must be able to read analyze and interpret general business periodicals professional journals technical procedures and governmental regulations.
EDUCATION: A Bachelors Degree (B.A. or B.S.) from a four-year college or university in Accounting Finance Economics or other business-related field; Masters preferred.
CERTIFICATION: CPA preferred but not required.
The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as-needed basis. Management at the appropriate level retains the right to assign and change the duties of any position at any time.
This is a full-time year-round benefit-eligible position. To apply please send a letter of interest and a resume to:
Human Resources Ref: 4517 University of St. Thomas 3800 Montrose Blvd. Houston TX 77006
The University of St Thomas is an Equal Opportunity Employer
Employment Type
Full-Time
