Law School Faculty Assistant

The Law School Faculty Assistant provides general and academic administrative support to the Law School faculty.

Duties and Responsibilities:

Faculty Support:

• Perform research as requested including frequent electronic research utilizing Westlaw Lexis-Nexis (legal databases) to download cases and the Internet to find addresses phone numbers articles and government website.
• Tabulate scores and grades for midterm and final examinations using LG 2.0 program; bubble Scantron grading keys used to score exams and final grade sheets used by Records to give course grades.
• Post course documents and assignments to TWEN and/or Blackboard site
• Assist in maintaining and utilizing TWEN and Blackboard sites
• Exams and teaching tools: type quizzes midterms final exams and sample answers.
• Prepare class syllabus attendance lists and seating charts
• Process expense reports petty cash and check requests
• Perform word processing of manuscripts articles and books
• File management and maintenance
• Help faculty make travel arrangements
• Monitor individual faculty budget accounts
• Order textbooks and books for research from the bookstore and publishers.
• Coordinate print-shop requisitions for copies of class materials and other documents including conference reading materials.
• Type and proofread documents as needed
• Scan and photocopy documents as needed
• Order supplies through online vendor
• Screen and answer phone calls and schedule meetings/appointments
• Perform library and mail runs
• Shred outdated examinations and confidential information
• Annual Oral Arguments:
  • Maintain accurate data and manage database of over 300 judges for first-year oral arguments.
  • Obtain over 130 local judges to participate in over 30 on-campus and 10 off-campus oral argument sessions
  • Event Planning: establish and communicate travel arrangements for participants; provide meeting rooms parking arrangements and catering for sessions. Oversee check-in of judges and participants
  • Distribute case material to participants
  • Create and manage the distribution of various invitation emails using G-Suite
• Design manage and update websites for Lawyering Skills I faculty
• Assist with the administrative training and supervision of Lawyering Skills I Specialists (TAs)
• Assist in maintaining the Legal Writing and Research website using Cascade Server
• Coordinate yearly student visit to the Court of Appeals with students faculty and the court
• Coordinate the submission and return of student assignments through in-person and electronic means
• First-year Practicum Course:
  • Help coordinate the logistics for break-outs or smaller class sessions
  • Assist with grade tracking recording & score translating
  • Assist with hiring and communication with teaching assistants (TAs)
  • Assist with communications to adjuncts and students
  • Manage classroom reservations for 9 weeks of instruction and summer adjunct training
• And perform other tasks requested by faculty

Administrative Support:

• Handle daily mail room functions including sorting distribution and routing of incoming mails
• Update nameplates for faculty staff and administrators mail boxes
• Keep daily log of courier mails for tracking and delivery purposes
• Distribute of UPS/Fed Ex/Airborne and other packages
• Monitor and replenish paper supply for copier scanner and fax machines in mail room
• Update the Law Schools directory
• Provide office coverage for other faculty support staff when necessary
• And other tasks that may be assigned by the Assistant Director of Law School Administrative and Faculty Support Services.

Special Conditions of Employment:

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Minimum Qualifications:

• High School Diploma or GED (General Education Diploma). B.S. preferred.
• Two-year experience in a business office setting. Experience in a law- related or educational environment is a plus.

Performance Expectations- Knowledge Skills andAbilities:

• Ability to type a minimum of 60 WPM with accuracy; excellent word processing and proofreading skills.
• Ability to compose letters and memoranda in English; proficient use of vocabulary spelling and grammar.
• Demonstrated skill in the use of PC systems to complete tasks including word processing and spreadsheets. Ability to use the internet for research and information retrieval.
• Demonstrated organizational skills ability to prioritize job functions to meet multiple deadlines and changing priorities to ensure smooth workflow. Skill to organize large volumes of material.
• Demonstrated knowledge understanding and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions.
• Ability to maintain confidentiality and use discretion in handling sensitive matters.
• Excellent interpersonal skills and the ability to work with a diverse group of people while communicating clearly and effectively in grammatically correct English on the telephone through e-mail and in person while demonstrating tact and diplomacy.
• Ability to perform multi-tasks maintaining a calm positive and professional manner

Resume and Cover Letter Required

Hours: 37.5 hours per week

Closing date:Open until filled