Real Estate - Document Specialist

POSITION: Document Specialist

JOB TYPE: Full-Time

LOCATION: Tomahawk Wisconsin

WHO WE ARE

Steigerwaldt Land Services Inc. is a full-service resource solution company offering a wide range of appraisal analysis real estate right-of-way environmental and forestry services to our clients in the Lake States region and beyond. Founded in 1957 Steigerwaldt is a third-generation family owned and operated company with history and experience spanning more than 60 years. Steigerwaldt employs a staff of over 50 people with offices in Tomahawk and Hayward Wisconsin; and Marquette Michigan.

Becoming a member of Steigerwaldt is more than just an opportunity to follow your passion in real estate. It is an opportunity to be a part of an organization that fosters professional growth nurtures your talent and allows you to take ownership of your career path. A strong sense of brand culture and values define our company and our team. Our office culture is one that values synergy in the office and in the field.

Steigerwaldt creates a transparent and inclusive environment that involves you in team decision-making cross-department learning career path exploration and hands-on experiences for you to grow your breadth of knowledge.

If this sounds like the supportive passion-driven professional environment you will thrive in please apply to join our team. We are currently seeking a full-time Document Specialist. This is considered an entry-level position with 1-3 years of experience in reviewing title work drafting legal documents performing administrative tasks supporting real estate permitting and other real estate related tasks. The ideal candidate would understand necessary local state and federal statutory requirements for voluntary and eminent domain land acquisitions and real estate permitting with experience on electric transmission and/or oil and gas linear acquisition projects.

WHAT YOU WILL DO

This position resides in our Energy Infrastructure and Real Estate Division and will support right-of-way acquisition land leasing permitting and construction support for oil and gas wind solar and transmission areas. Responsibilities include but are not limited to:

• Create and manage project permanent files
• Perform data entry and run reports
• Prepare and reproduce easements and other documents
• Assist Supervisor and team with assigned aspects of projects
• Compose internal and external correspondence as directed
• Perform project-related duties requested by Supervisor
• Maintain strict confidentiality
• Proofread documents for accuracy
• Mailing digital and hard copy filing per client specifications
• Document recording
• Project file close out
• Other project related duties as required
  
  

WHO YOU ARE

You are a supportive and reliable team member that engages in building a great team and work culture. You are driven and motivated to be a part of a successful team and provide high-quality service and results. You show persistence tenacity and grit every day through tough conditions and deadlines with energy and enthusiasm. You are curious and open-minded in exploring solutions and opportunities. You are accountable and a caretaker of resources people and company. You thrive working in a fast-paced highly driven environment and can adapt quickly to changing conditions and priorities.

• Functional & Technical Expertise Effectiveness at gaining maintaining and sharing functional expertise related to the role in the organization including the specific knowledge skills and abilities spelled out in the job description and the incorporation of new technologies for competitive advantage.
• Integrity & High Standards Effectiveness at maintaining the highest ethical and professional standards and company values while building and maintaining trust through transparency dependability and consistency admitting and correcting mistakes and promoting high integrity in others.

• Drive & Initiative Effectiveness at establishing pursuing and attaining stretch goals and an ambitious workload that drive the mission in a way that is vigorous enthusiastic persistent positive internally motivated and fast paced.

• Problem Solving Effectiveness at predicting problems inside and outside of the specified role recommending solutions that are logical timely and creative and taking corrective action in the purview of the role and/or coordinating with others when problems cross role and team boundaries.

• Adaptability Effectiveness at coping with changing priorities alterations in workflows and overcoming unexpected barriers while demonstrating a learning mindset growing from adversity and recommending changes for the betterment of the organization.

• Communication Effectiveness in both verbal and written expressions of ideas in a clear concise and grammatically correct manner ensuring that all messages are both professional and precise in all media while proactively fostering two-way communications with colleagues and customers.

• Interpersonal Savvy Effectiveness at interacting respectfully and positively with colleagues outside partners and audiences demonstrating and developing emotional intelligence being approachable earning likeability seeking to understand differences of opinion and perspective disagreeing respectfully and solving conflict proactively.

• Teamwork Effectiveness at working on a team not just as an individual contributor by proactively engaging with team members sharing resources responding to requests providing data and ideas collaborating on tasks and projects delivering on promises dependably and actively helping others achieve their individual goals as well as overall team goals.

• Customer Service Effectiveness at building and maintaining customer relationships by finding and attending to customer needs and expectations within company parameters reporting up customer needs and expectations and delighting customers with the results they get and how they are achieved.

• Work Management Effectiveness at getting and staying organized planning the work on the immediate horizon staying focused on the highest priorities using essential technologies generating documentation meeting goals and deadlines using time and all resources efficiently and following policies and procedures.

Preferred Training and Skills

• 2years of office administrative experience
• Utility right-of-way title real estate experience a plus
• Prior experience supporting engineering utility or land services companies
• Paralegal Real Estate or Business studies a plus
• Detail Oriented
• Flexible and able to adapt to change
• Strong computer/data entry skills
• Ability to meet deadlines and occasionally work overtime
• Strong Microsoft Office skills
• Good communication skills and ability to write clearly

WORK ENVIRONMENT

At Steigerwaldt we offer a Remote-Friendly Hybrid Work Model for our staff. Remote and hybrid working environments will be considered. The position is 100% office work.

COMPENSATION

Compensation commensurate with experience.

POSTING DATE

June 12 2025. Position will be filled within one to three months. Interviews will be scheduled throughout this time period. Expected start is dependent upon candidate availability. Please note that these positions may be filled sooner as there is flexibility in the start date.

CONTACT

For any hiring questions please reach out to Travis Polinske at or

Steigerwaldt is an equal opportunity employer. We encourage all women minorities veterans and individuals with disabilities to apply.