Procurement Support Coordinator â Apprenticeship, Paris
Procurement Support Coordinator â Apprenticeship, Paris
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Within Accor Group Procurement Office (GPO) as a Procurement Support Coordinator in PBS Operations you will assist the Procurement Administration Europe & Corporate team in its various missions. Within an international environment it includes the management of contracts supplier invoicing declarative control and redistribution to hotels (Remuneration process).
You will partner with all the Procurement poles and have numerous relationships with buyers country business controllers sales as well as with suppliers and clients.
Some figures about PBS Operations:
- 13 team members
- 15 countries handled
- More than 6000 contracts in our tool AstoreSuite for 2500 suppliers
- 8500 clients
Your main missions will be:
Database Maintenance
- Contract encoding
- Supplier creation
- Contact updates
- Creation of Mega codes client files
- Data analysis (tracking contract statuses documents in A2S etc.)
- Invoice management & certification for Spain & Portugal
- Maintenance and data updates in A2S
Management of Annual Declaration and Control Campaigns in AstoreSuite
- Prepare internal and external communications
- Pre-launch campaign analysis (establishments database suppliers verification)
- Management of reporting & dashboards and weekly communication to team manager
- Supplier reminders
- Fixed fee management: centralize invoicing and reminders to obtain allocations
Annual Declarative Control in AstoreSuite
- Preparation for control settings (lists of candidate clients & suppliers)
- Partnering and communicate with Webhelp (client service)
- Analysis & resolution of post-control disputes with major amounts at stake
- Reminders to buyers suppliers & clients
- Management of reporting and dashboards
Redistribution
- Reporting in preparation for redistribution calculations
- Variance analysis on specific reports and problem identification to raise alerts
Data analysis
- Ensure proper update & improve remuneration process KPIs tracking
- Perform analysis to define patterns to review
- Launch surveys analyze & present results
Other projects may also be under your responsibility such as organizing a team-building day with workshops or providing support on transformation initiatives.
Qualifications :
Profile
- Academic/Professional background
- Bac 3 (Bachelors degree) in Audit Finance Management Administration International Business Hospitality. You are either in Master 1 or in Master 2
- Written and spoken English required (German or Spanish would be a plus).
- Hard skills
- A strong affinity for numbers
- Good knowledge of Microsoft Office
- Proficiency in Excel: pivot tables databases
- Good interpersonal skills
- Soft skills
- Rigour and personal organization
- Compliance with procedures and deadlines
- Team player and multi-tasks
- Initiative and analytical mindset
- Dynamism responsiveness and excellent interpersonal skills
Additional Information :
Our Commitment to Diversity & Inclusion:
We are an inclusive company. Our ambition: attract recruit and promote a diverse range of talents.
Accor: why
We are much more than a global leader. We are 280000 women and men who put people at the heart of everything we do and we are driven by an unbounded passion for service and a desire to exceed expectations. Joining Accor means embarking on a unique human adventure to invent the hospitality of tomorrow.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
