Administrative Assistant I
Administrative Assistant I
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$ 47500 - 71300
1 Vacancy
Job Description
Make an impact. Build the career youve always wanted. Join our team and experience more.
Ecolab is seeking an Administrative Assistant Ito support senior management and team members. In this role you will participate in various projects and activities and provide advanced administrative support to leaders and the business in Fleet related activities. We are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment.
Whats in it For You:
- The opportunity to take on some of the worlds most meaningful challenges helping customers achieve clean water safe food abundant energy and healthy environments
- The ability to make an impact and shape your career with a company that is passionate about growth
- The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best
What You Will Do:
- Conduct administrative tasks relating to Ecolab Fleet management: EV vehicle projects ordering delivering and disposing of retiring vehicles vendor vetting
- Coordinate meeting logistics including reserving conference rooms equipment setup and creation of presentations and preparing meeting materials
- Pull reports and information from Ecolab systems
- Calendar management across time zones
- Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
- Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
- Prepare and maintain agendas action item lists issues lists and program plans; Escalate issues promptly
- Exercise judgment and make decisions to promote smooth workflow and prioritization
- Ensure that internal and external client demands are met
- Create organize and manage various SharePoint sites and shared drives
This hybrid position will report to our Ecolab Global Headquarters in St. Paul MN.
Minimum Qualifications:
- High School Diploma or equivalent
- Intermediate proficiency in MS Office (Outlook Excel PPT)
- Immigration sponsorship is not available for this position
Preferred Qualifications:
- Bachelors degree
- 1 year of administrative experience
- Ability to successfully manage multiple competing priorities to meet deadlines
- Excellent verbal and written communication skills with a strong customer service focus
- Organizational skills and attention to detail
- Ability to anticipate needs be resourceful and use sound judgment and tact
- Critical thinking analytical and problem solving skills
- Learning agility; Ability to quickly gain knowledge of organizational operations procedures and staff
- Ability to work independently as well as collaborate in a team environment
- Reliability flexibility and approachability
- Process oriented adaptable reliable flexible and approachable
Annual or Hourly Compensation Range
Benefits
Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.
If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19 including a booster if eligible unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Employment Type
Full-Time
