Assistant To the Executive Leadership Team

Online applications must be received before 11:59pm on:

If a date is not listed above review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

Are you a proactive detail-oriented professional who thrives in a dynamic environment As the Assistant to the Executive Leadership Teamsupporting the Associate Vice President (AVP) and two Assistant Vice Presidentsyoull play a vital role in keeping our Facilities Services division running smoothly.

In this role you will:

• Be the trusted right hand to our executive leaders providing high-level confidential support.

• Take charge of day-to-day administrative and operational activities ensuring everything flows efficiently and effectively.

• Manage the flow of information making sure communication is timely accurate and well-coordinated.

• Serve as the go-to liaison between our team and both internal departments and external partners.

Essential Job Duties include:

• Represent the AVP and Executive Staff when needed acting on their behalf with professionalism and discretion.

• Be the primary point of contact for inquiries helping to foster strong relationships across the university and beyond.

• Help implement and coordinate internal operations in alignment with our strategic goals and university policies.

• Contribute your voice to executive discussions offering input on policies and procedures as a valued member of the leadership team.

• Take initiative in managing a wide range of complex administrative tasksindependently and with confidence.

If youre ready to bring your organizational expertise communication skills and leadership support experience to a role where you can make a real impact wed love to hear from you.

About Facilities Services (WSU Pullman):

Facilities Services primary mission is the stewardship maintenance and operations of the campus buildings grounds and utilities on the Pullman campus. We aspire to be the service provider of choice and the employer of choice. We believe in developing solutions of lasting value through robust dialogue and collaboration with our campus partners and industry. Our staff of skilled trades-people custodians architects engineers interior designers and support staff strive to demonstrate our commitment to integrity and professionalism.

Working at WSU:

As one of the nations top public research institutions Washington State University (WSU) conducts research that improves the lives of people in Washington the United States and across the globe. When you make the choice to join WSU you are joining a community committed to making a positive difference in the lives of others. You will join a team of faculty and staff dedicated to bringing the world the next generation of innovators leaders health care providers and citizens.

The university offers a comprehensive and competitive benefits package to meet the diverse needs of its employees including health care and dental care options retirement plans long-term disability insurance paid time off professional development and a host of work/life quality programs. In addition eligible employees may apply for a tuition waiver for many academic classes offered on campus. For more information about the benefits and programs available to WSU employees followEmployee Types and Benefits.

Additional Information:

This is a full time (100% FTE) permanent position. Overtime eligibility is dependent on final placement withing the salary range.

Monthly Salary: $5500 - $6500 Commensurate with experience and qualifications
In accordance with RCW 49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• Positions require a Bachelors degree in business administration or other relevant field AND five (5) years of managing administrative support experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Four years of progressively responsible administrative support experience.

• Demonstrated experience effectively handling confidential and sensitive information.

• Demonstrated experience communicating with individuals of all levels using a high degree of tact and diplomacy.

• Experience utilizing excellent grammar and proofreading skills.

• State of Washington Notary License (must be able to obtain within 6 months).

Preferred Qualifications:

• Comprehensive understanding of the University organization structure policies and procedures.

• Experience using computer-based technologies related to operation of a large facilities organization.

• Experience coordinating the maintenance of complex policy manuals.

• Knowledge of University policies regarding the search process used to fill A/P vacancies.

• Experience preparing newsletters.

• Experience working in large organization and coordinating work across multiple organizational units.

About Department/College/Area/ Campus - Facilities Services
Department Name: Administrative Services
Location: Pullman

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .

Notice of Non-Discrimination

In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.

More information resources and contact information are available here: