EOI - Executive Assistant and Civics Coordinator (4457)
EOI - Executive Assistant and Civics Coordinator (4457)
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Job Description
Internal Expression of Interest (EOI)
Applications Close: 11:59pm Sunday 22 June 2025.
Group and Team: Office of the Lord Mayor
Network: Executive Services
Location: Town Hall
Employment status:Temporary Full-time (From 7 July 2025 for up to 8 weeks)
Classification: Municipal Officer Level 2
Agreement: Hobart City Council Enterprise Agreement 2024
Salary range: $74667 - $88304 per annum 13% superannuation.
About the role
This role contributes to the success of the City by providing administrative services and the coordination of Civic events in the Office of the Lord Mayor.
Role accountabilities include:
- Manage the Lord Mayors schedule: Arrange meetings briefings site visits accept invitations and schedule Council engagements. Ensure briefing materials are received and distributed.
- Provide administrative support: Prepare simple correspondence agendas meeting notes PowerPoint presentations and other documents.
- Liaise with Elected Members: Follow protocols when they represent the Lord Mayor.
- Coordinate special projects and events: Oversee events like the ANZAC Day ceremony and various receptions and functions.
- Organise travel arrangements: Handle all travel logistics for the Lord Mayor.
Learn more about the role in the position description: Executive Assistant & Civics Coordinator PD
About you
Are you an organised and dynamic professional with a passion for civic engagement
We are inviting expressions of interest for the role of Executive Assistant and Civic Coordinator. In this position you will provide high-level administrative support to our executive team while coordinating civic events and initiatives.
Your exceptional organisational skills attention to detail and ability to manage multiple tasks will be key to your success. You will also play a crucial role in fostering community relationships and ensuring the smooth execution of civic programs.
The below are the essentials for the role:
- Certificate IV or Diploma in Business Management Public Sector Administration or similar
- Current Registration to Work with Vulnerable People.
- Experience in the delivery of quality administrative support to a range of stakeholders.
Are you passionate and eager to learn We believe that a positive attitude and foundational experience can be just as valuable as extensive experience.
If you have the right mindset and basic skills we encourage you to apply. We are excited to consider your application and support your growth within our team.
How to apply
If you require any further information specific to this role please contact Kerry Baker Executive Officer - Lord Mayor on 0or email
All applications must be made in the online portal and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application please email details of the issue to . Please note that we do not accept applications after the position has closed so if you have issues submitting your application please contact us prior to the closing time.
Before you begin
You will need to read the position description prior to commencing your application as you will be required to address the key duties skills and knowledge for this role in 600 words or less.
Please ensure you have copies of your current resume and relevant qualification/s ready to attach at the end of your application.
To protect privacy and prevent fraud do not upload or email personal documents such as Drivers licences passports or personal tax and superannuation details. Instead:
- You will be required to declare you hold the required documentation/licence and
- If you are the successful candidate in the process you will be required to have the originals sighted by People and Culture before commencing in the new role.
Selection process
Candidates are initially selected for interview based on the details provided in their application.
The City of Hobart assesses all applications based on merit.
Positions are filled based on how well the successful candidate meets the requirements of the position.
Learn more about the selection process on our website.
Required Experience:
IC
Employment Type
Full-Time
