Jobsite Administrator - Hilo
Jobsite Administrator - Hilo
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Job Description
Compensation range:
Hourly Wage Range: $23.00 - $27.00 depending on experience
Any Employment Offers are Contingent Upon Successful Completion of the Following:
- Verification of Work Authorization and Employment Eligibility
- Substance Abuse Screening
- Physical Exam (if applicable)
- Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps:
Founded in 1937 Hensel Phelps specializes in building development construction and facility services in markets ranging from aviation to government commercial transportation critical facilities healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership Integrity Builder Diversity and CommunityHensel Phelps brings our clients visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Position Description:
The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support the project team and project management staff. This individual is a service-oriented team member who can take initiative work independently and adapt quickly in a fast-paced work environment.
Position Qualifications:
- Must reside on the Big Island of Hawaii as the individual will be working out of the jobsite office in Hilo.
- Immediate availability preferred.
- Associate degree preferred.
- 2 years administrative experience.
- Comprehensive proficiency in current version of Microsoft Word Excel and Outlook.
- Excellent oral and written communication skills; customer service oriented.
- Collaborative innovative and quick learner.
- Great attention to detail organized and ability to multitask.
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
Essential Duties:
- Greet visitors/industry partners and help with check-in.
- General reception.
- Jobsite office set-up and maintenance.
- Maintain office machines equipment and supplies by conducting regular inventory checks ordering supplies and scheduling routine service appointments.
- Submit payroll weekly for all project personnel and process weekly invoices.
- Assist with issuing and processing subcontracts and purchase agreements.
- Managing certificates of insurance.
- Compose and manage routine correspondence to all levels of personnel.
- Check and distribute mail daily.
- Assist with project onboarding for new hires.
Benefits:
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance life insurance accidental death & dismemberment long-term disability 401(K) retirement plan and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result employees are eligible for paid time off beginning upon hire.
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race color religion sex age national origin sexual orientation gender identity and expression domestic partner status pregnancy disability citizenship genetic information protected veteran status or any other characteristic protected by federal state or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c).
Required Experience:
Unclear Seniority
Employment Type
Full-Time
