Administrative Assistant I
Administrative Assistant I
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$ 3463 - 4158
1 Vacancy
Job Description
Description / Position Overview
- About the Job:In this position you will perform a wide variety of tasks to support training activities. Works directly with the Training Commander Lieutenant Sergeants and other staff at the Training Academy and provides back-up in their absences.
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As an Administrative Assistant I you will:- Perform a variety of general administrative duties in support of the Training Commander Lieutenant/Training Director training staff visiting instructors recruit/lateral CSO Academies and in-service training.
- Assist with the coordination of the supply issue for recruit classes tracking equipment and uniform items issued and pending.
- Conduct the Soft Body Armor fittings scheduling issuance and tracking for recruits and classes. Work directly with the Soft Body Armor vendor in obtaining measurements for new soft body armor and recycling of outdated armor.
- Assist with the submission of all POST documents and verify compliance with Colorado P.O.S.T. (Peace Officer Standards and Training) meeting the guidelines by the established deadlines. Assure Appointments and Separations are submitted to Colorado P.O.S.T. (Peace Officer Standards and Training) in a timely manner.
- Assist with responses to the City Attorneys Office CORA requests and checklists providing training documentation as needed.
- Maintain a calendar of activities meetings and various events for assigned staff; schedule meetings training sessions and coordinate activities with other City units or groups the public and outside agencies; schedules use of classrooms and meeting rooms; make travel arrangements as required.
- Screens and handles walk-ins telephone callers and inquiries via email handles walk-in recruiting inquiries.
- Prepare agendas attend meetings take minutes and notes of action taken; distribute information to appropriate staff as necessary or as directed.
- Perform a variety of the full range of general clerical duties including creating updating and maintaining sworn civilian recruit and volunteer training files; associated record keeping data processing; ordering office supplies equipment and budgeted items.
- Provide information on Police Department procedures; respond to and resolve routine inquiries; recommend improvements in workflow procedures and use of equipment and forms.
- Assist with and coordinate Family Academy Programs Shield 616 presentations and similar events.
- Design and coordinate recruit graduation ceremonies and receptions.
- Performs other duties and responsibilities as assigned.
Knowledge Skills and Abilities:
- Ability to read and comprehend what was read
- Ability to perform basic arithmetic operations
- Ability to use automated record keeping systems
- Ability to retrieve information from computer files
- Ability to prepare recurring and special reports
- Ability to plan and coordinate and implement plans
- Knowledge of and proficiency in Microsoft Word Excel and PowerPoint.
- Knowledge of automated and manual filing and record keeping systems
- Knowledge of office machines and audio-visual equipment
- Ability to make sound decisions
Minimum Qualifications
- Equivalent to completion of the twelfth grade (high school diploma or GED).
- One year of full-time professional experience in a related field.
Preferred Qualifications
Proficient in Microsoft Applications Windows Word Excel and PowerPoint
Working knowledge of Colorado POST (Peace Officers Standards and Training).
Knowledge of budget process
- Ability to become a Colorado notary
Additional Information
Please contact CSPD Human Resources ator for any questions about this position.
Pre-employment Requirements: The job offer will be contingent upon successful completion of a polygraph examination extensive background check and other pre-employment assessments.
Applicants that have used marijuana or CBD products within 3 months from the date of their application submissionwill not be eligible for hire. More information about the Colorado Springs Police Departments Marijuana Use Policy can be foundhere.
The job offer will be contingent upon successful completion of a polygraph examination extensive background check and other pre-employment assessments.
The background check for this position includes a polygraph examination and fingerprinting.
Equal Opportunity Employer
The City of Colorado Springs is committed to a culture that values our employees unique individual qualities and fosters an inclusive environment where people want to be.
The City of Colorado Springs offers additional compensation depending on the position area of assignment and specific job assignments including shift differential pay differential acting or lead special assignment hazard pay longevity cell phone allowance uniform allowance relocation awards standby call out compensatory time off tuition overtime extra duty incentive holiday premium proficiency and vacation sell back.
NOTE: This job announcement is not intended to include a complete listing of all responsibilities knowledge skills and abilities associated with the position.
The City does not sponsor applicants for work visas of any kind (including but not limited to F-1 H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.
Apply to Join Our TeamCompleting your application in full including the entire work experience section will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
Applicants may redact information from their resumes certifications transcripts or any other additional application materials that identify the applicants age date of birth or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.
We encourage candidates with out-of-state credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page
Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes you may submit another application prior to the positions closing date and time listed in the job posting. HR will review the last application you submit for a position.
The Citys job classifications including physical demands and descriptions can be found on theColorado Springs Class Specifications page
You can view the status of your application on the City of Colorado Springs Careers page.To be notified of future career opportunities sign up for job alerts on the Job Alerts page.
Employment Type
Full-Time
