Procurement Controls Specialist
Procurement Controls Specialist
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Job Description
Job Title
Procurement Controls SpecialistPosition Overview
The Procurement Controls Specialist will serve as a key contributor in optimizing Shaws global sourcing operations through Oracle Fusion Cloud ERP. This role will be instrumental in ensuring that procurement technology and processes not only support day-to-day operations but also align with Shaws strategic vision for a frictionless data-driven procurement ecosystem.
The Specialist will drive system utilization identify control improvements and partner across the enterprise to enhance supplier partnerships workflows and procurement analytics. The ideal candidate will be a bridge between procurement IT sourcing and business unitsbringing insight technical aptitude and operational rigor to a critical enterprise platform.
Key Responsibilities:
ERP System Optimization
Serve as the functional lead for Oracle Fusion within the Procurement Operations team to
Ensure the system is effectively configured to support procurement transactions compliance protocols and reporting needs.
Collaborate with SCT and business stakeholders to design and implement ERP enhancements that align with procurement and sourcing strategies.
Drive strategic sourcing by leveraging system features such as BPA CPA and Smart Forms to route spend to preferred suppliers optimize category-level compliance and improve efficiency within the P2P (procure-to-pay) process.
Procurement Process Management
Manage and maintain Blanket Purchase Agreements (BPA): Create maintain and monitor BPAs to ensure compliance with company policies and supplier agreements.
Manage and maintain Contract Purchase Agreements (CPA): Manage the creation and management of CPAs ensuring all terms and conditions are accurately reflected and adhered to.
Smart Forms Administration: Develop and maintain Smart Forms to facilitate efficient procurement processes and ensure accurate data entry.
Leverage procurement data analytics to identify strategic opportunities for improvement and cost savings driving initiatives that enhance sourcing efficiency and contribute to the organizations growth objectives.
Training Governance & Compliance
Deliver training sessions and user guidance to enhance Oracle Fusion adoption across procurement and business units.
Ensure compliance with procurement policies SOX controls and regulatory standards across sourcing functions.
Support internal and external audit readiness by maintaining robust documentation and data integrity.
Stakeholder Collaboration
Work closely and partners with internal stakeholders including senior and executive leadership finance legal and operations to align and implement procurement activities and processes with organizational strategic goals.
Provide regular updates and insights to senior leadership on system utilization sourcing KPIs and continuous improvement initiatives.
Partner with category managers and sourcing teams to embed procurement controls into strategic sourcing events and contract negotiations.
Data Collection and Analysis
Collect and manage procurement data from various sources to ensure accuracy and completeness.
Maintain databases and systems for storing and retrieving procurement data.
Utilize robust analytics and reporting tools within Oracle Fusion to provide insights and support decision-making and strategic planning.
Analyze procurement data to identify trends compliance gaps and cost reduction opportunities.
Continuous Improvement
Utilize data-driven insights to recommend create and implement process improvements.
Monitor the impact of changes and adjust strategies as needed to achieve optimal results.
Required Qualifications:
Bachelors degree in supply chain management business administration or related field and 5 years of procurement ERP systems or supply chain operations are strongly preferred. HS Diploma and 7-10 years of supply chain experience can be considered.
Strong background in supplier management procurement operations and compliance practices.
Advanced skills in Microsoft Excel; experience with SQL Tableau or Power BI preferred.
Preferred Qualifications
1-2 years of experience in procurement and ERP system administration Oracle Fusion strongly preferred.
Familiarity with procurement analytics e-sourcing tools and contract management systems.
Certification in procurement or supply chain management preferred: Certified Supply Chain Professional (CSCP); Certified Purchasing Professional (CPP); Certified Professional in Supply Chain Management (CPSM).
AI Knowledge: Understanding familiarity and experience using AI in a professional capacity: Microsoft Copilot Shaw GPT Chat GPT or Grok.
Key Skills:
Strong analytical and problem-solving skills; able to translate data into insights.
Excellent written and verbal communication skills including stakeholder reporting and executive briefings.
Self-motivated and capable of working independently while also excelling in team environments.
Proven ability to manage ambiguity and lead process improvements in complex environments.
Interpersonal Skills: Exceptional interpersonal skills with the ability to build relationships at all organizational levels.
Growth Mindset: A growth and learning mindset with a passion for continuous improvement and professional development.
Attention to Detail: Thoroughness in accomplishing a task with concern for all areas involved.
Ability to Prioritize: Evaluates needs and obtains the resources necessary to complete tasks.
Good Organizational Skills: Resourcefulness and ability to manage a multitude of tasks simultaneously.
Analysis/Problem Assessment/Judgment: Uses experience and knowledge to identify issues which hinder the achievement of the procurement process and implement solutions as needed.
Competencies:
Execute Action Plan
Deliver Compelling Communication
Build Customer Satisfaction
Adapt & Change
Build Trusting Relationships
Work Shift
8 Hr non-rotating shift Hrs fall to in punch day Observed Calendar shift starts AMRequired Experience:
Unclear Seniority
Employment Type
Full-Time
