Administrative Coordinator of Operations, 40 Hours, Days
Administrative Coordinator of Operations, 40 Hours, Days
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1 Vacancy
Job Description
Overview
Hours: 40 Hours Days Monday-Friday
Job Summary:
The Administrative Coordinator of Operations supports the Senior Director of Facilities the Director of Food Services Environmental Services and Manager of Security. In addition to supporting the leadership of operations other duties may include setting up meetings taking minutes answering phones managing calendars hosting Environment of Care rounds for the Hospital managing regulatory reporting and maintaining proper files.
Responsibilities
The following behavioral attributes are required: achievement motivation concern for order flexibility initiative self-
confidence customer service oriented interpersonal effectiveness teamwork analytical thinking and information
seeking.
- Contributes to the design and development of systems that help the division run efficiently.
- Maintains systems that help the division run efficiently
- Accurately compiles daily weekly and monthly data and statistics as requested
- Analyzes data and prepares reports as directed
- Performs support functions such as answering phones preparing materials for meetings and typing letters and memos as requested
- Maintains records for Capital Expenditures.
- Calculates hours and prepares reports to the Fiscal Department
- Maintains Computerized Maintenance Management so that there is no backlog and monthly reports are readily available
- Processes payroll so all staff in Plant Maintenance Plant Operations Switchboard Environmental Services Food Services and Security are paid correctly and on time.
- Issues Purchase Orders so that discrepancy reports are accrued.
- Enters the data into the Meditech System to place Purchase Orders and places account codes on invoices.
- Maintains a vendor file on each vendor used by the division
- Coordinates the conference room scheduling for Hospital Wide meetings.
- Provides any and all administrative support for Joint Commission visits and EOC rounds
- Maintains office inventory.
- This position is considered essential personnel.
- Assists divisional leadership as needed.
This document describes the major duties and responsibilities for this job and is not intended to be a complete list of all tasks and functions. It should be understood therefore that employees may be asked to perform job-related duties beyond those explicitly described
Qualifications
- High School Diploma
Minimum Experience
- Three to five years of secretarial and business experience.
Minimum Skills
- Proficient typing skills. Knowledge of computer and word processing programs is necessary.
- Ability to multitask
- Able to work with time and attendance system regulatory documents & monthly reports for the facility operations and Support services
departments. - A strong customer service background is beneficial. Numerical ability needed to make simple arithmetic calculations.
- Professional phone mannerisms knowledge of basic office equipment detail-oriented good organizational skills and the ability to work in a demanding fast-paced environment with minimal supervision are essential.
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of
force constantly to move objects. Frequently reaches (extending hands and arms in any direction) and handles
(seizing holding grasping turning or working with hands).
Required Experience:
IC
Employment Type
Full-Time
