Executive Assistant
Executive Assistant
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$ 108 - 115
1 Vacancy
Job Description
Madison Reed is searching for a highly skilled Executive Assistant to provide dedicated scheduling and administrative support to our C-team. The ideal candidate is a master of complex calendaring and thrives in a fast-paced collaborative environment that is mission-focused results-driven and values-oriented.
To be successful in this role you will lead with our values of Love Joy Courage Trust and Responsibility and possess exceptional organizational skills. You will be responsible for managing the dynamic schedules of five executives requiring the ability to exercise good judgment and maintain clear communication. This role offers the potential for growth for a motivated and detail-oriented individual.
This is a full-time remote position reporting to the Chief of Staff. Candidates may be located anywhere within the Pacific Mountain or Central Time Zones but must be available to work core hours of 8:00 AM to 5:00 PM PT.
The base salary range for this position is between $108k-115k. At Madison Reed we aim to pay competitively; factors which may affect starting pay within this range may include geographic location skills education experience and other qualifications of the successful candidate.
Responsibilities:
- Manage extremely active and complex calendars for five C-team executives (Chief People Officer Chief Product Officer Chief Marketing Officer Chief Financial Officer and Chief Store Officer) including scheduling internal and external meetings.
- Process and manage expense reports for the C-team in a timely and accurate manner.
- Compose and prepare correspondence which may at times be confidential.
- Provide a bridge for efficient and clear communication between the C-team and internal teams demonstrating leadership to maintain collaboration trust and support.
- Prioritize conflicting needs and tasks; handle matters expeditiously proactively and follow through on requests to successful completion often with deadline pressures.
- During core hours (8:00 AM - 5:00 PM PT) be accessible responsive and actively engaged in work responsibilities. For urgent matters during non-working hours we ask that you be available via Slack and/or your cell phone.
Qualifications:
- 2-5 years of experience in a fast-paced administrative role with a strong emphasis on heavy calendar management for multiple executives.
- Proven ability to quickly learn brand culture communication nuisances and adapt support as needed.
- Experience working in a remote/hybrid environment across different time zones must be located in PST MDT or CST timezone.
- Exceptional organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders including Madison Reed team members and external partners.
- Proficient in Google Suite (Gmail Calendar Docs Sheets).
- Demonstrated proactive approaches to problem-solving with strong decision-making capability in ambiguous situations.
- Highly resourceful team player with the ability to also be flexible and extremely effective independently.
- Proven ability to handle confidential information with discretion and high degree of professionalism
- Proficient in Slack workflows and organization.
Employment Type
Full Time
