Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About the Opportunity:
This is an opportunity for an Executive Assistant to support our clients dynamic executive team. In this role youll play a crucial part in streamlining operations managing schedules and providing high-level administrative support that enhances executive productivity and organizational efficiency. The ideal candidate is organized tech savvy quick and proactive. They will be at the heart of our clients operationstrusted valued and empowered to make a real impact. This is a great opportunity for someone who enjoys variety thrives on organization and wants to grow alongside a driven leadership team. This role requires in-office presence 5 days per week. The office is in Great Neck NY.
Responsibilities:
Manage complex calendars appointments and travel itineraries for C-suite executives (CEO COO CFO).
Serve as the primary point of contact between executives and internal/external stakeholders.
Draft proofread and manage communications including emails reports and presentations.
Coordinate and prepare materials for meetings and ensure follow-ups are completed.
Handle phone calls messages and correspondence with professionalism and discretion.
Track budgets process expense reports and oversee company credit card and cell phone accounts.
Provide personal assistance to the CEO and family including travel and household management.
Support real estate operations by maintaining leasing documents collecting tenant payments and verifying insurance and event agreements.
Troubleshoot minor IT issues and liaise with external IT providers.
Oversee office supply inventory equipment maintenance and subscription management.
Collaborate with HR to post jobs source candidates and support onboarding processes.
Qualifications:
Proven experience supporting C-suite executives as an Executive Assistant.
Strong background in calendar management travel planning and office administration.
Tech-savvy with the ability to quickly learn and master new systems.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Exceptional organizational skills and attention to detail.
Ability to handle confidential information with discretion.
Strong interpersonal and communication skills.
Flexibility to adapt to shifting priorities and occasional work outside of regular hours.
Bonus: Experience in office management customer service or real estate admin support.
Compensation and Benefits:Employment Type
Full-Time
