Executive Assistant to the Director
Executive Assistant to the Director
Posted on :
13-06-2025
Employer Active
1 Vacancy
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Job Description
IDIADA is looking for a highly motivated assistant to support the Director.
Responsibilities:
- Provide comprehensive administrative support to the Director including managing calendars scheduling meetings and coordinating travel arrangements.
- Act as a gatekeeper and handle all incoming communications including emails phone calls and messages and prioritize them accordingly.
- Prepare and edit correspondence presentations and reports for internal and external distribution.
- Organize and maintain accurate records files and documents ensuring efficient retrieval when needed.
- Coordinate and arrange meetings conferences and events including venue bookings catering and logistics.
- Take care of the financial analysis
- Handle confidential and sensitive information with utmost discretion and professionalism.
- Collaborate with other members of the administrative team to ensure seamless operations and effective communication.
Qualifications :
Requirements:
- CFGS or Bachelors Degree in Administration.
- Proven experience as a Personal Assistant or similar role.
- Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills (both English and Spanish) with attention to detail and accuracy.
- Proficient in using productivity tools such as Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration platforms.
- Discretion and confidentiality in handling sensitive information and maintaining professional relationships.
- Exceptional problem-solving and decision-making abilities with the capacity to anticipate needs and proactively address issues.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels both internally and externally.
- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
- Proactive attitude with a willingness to take initiative and go the extra mile to support the executives and the team.
Additional Information :
Applus IDIADA is committed to equality diversity and inclusion. We dont put limits on you so dont put limits on yourself either. There is a place for everyone.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
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