Medical Education Specialist

What Makes Us Different

At FMOLHS we offer you so much more than just a job in the healthcare industry. We offer career opportunities for people who have a calling to share their gifts and talents as part of our healing ministry. As a Catholic hospital we are here to create a spirit of healing. We offer you something special - the chance to do Gods work by helping to serve people in need throughout our community every day.

Job Summary

The Medical Education Specialist oversees the scheduling and administrationall fellow/resident medical student advance practice and clinical learners as well as Continuing Medical Education. The position relies on guidelines experience and judgment to complete job and works under general supervision.

Minimum Requirements

Experience-Minimum five (5) years of education or healthcare experience

Education-Bachelors degree or equivalent relevant experience

Apply now! Here you are more than an employee. You are a team member a co-worker our friend and part of our family. Our healthcare team is working together to heal this community one patient at a time!

1. Learner On-boarding
   1. Responsible for all fellow/resident medical student advance practice and clinical learner credentialing and verifications. Responsible for annual archiving of credentialing files.
   2. Regularly communicates with affiliated medical schools residency programs and universities to gather required information and coordinate activities of fellows/residents and students within the Baton Rouge Market and surrounding areas. Facilitates all student orientations and other training as required. Creates materials compiles and regularly updates information packets for incoming fellow/resident medical student advance practice and clinical learners.
   3. Creates computer application and I.D. badge access for all incoming fellow/resident medical student advance practice and clinical learners. Coordinates with FMOLHS-IS Provisioning to ensure all appropriate applications are assigned to learner prior to the clinical rotation. Maintains access to the IS database and updates as needed.
   4. Coordinates Epic training for all fellow/resident medical student advance practice and clinical learners. Provides regular assistance with troubleshooting prior to and during training.
2. Continuing Medical Education
   1. Coordinates and manages educational activity planning within FMOLHS in accordance with ACCME guidelines. Works with physicians and others to plan and execute effective CME activities.
   2. Maintains CME activity files for FMOLHS so they are complete and in the required format both pre- and post-activity stages. This includes documentation of communication CVs disclosures needs assessments purpose and objectives evaluation finance reports registration resolution of COI etc.
   3. Uses evaluation instruments appropriately. Distributes measurement data to CME providers within FMOLHS to assess outcomes of the educational intervention as a basis for determining the application of learned knowledge and skills future learning needs and opportunities for quality improvement.
   4. Gathers and analyzes data including preparing reports using PARS CE Broker Access Excel and/or MS Word.
3. Resident and Clinical Learner Relations
   1. Regularly communicates with fellow/resident medical student advance practice and clinical learners. Provides on-going support for fellow/resident medical student advance practice and clinical learners including distribution of I.D. badges meal tickets computer access trouble shooting etc.
   2. Distributes recurring resident and student surveys. Tracks feedback and works with Director of Academic Affairs to identify opportunities for improvement and develop action plans. Assists with policy updates and distribution to applicable parties. Provides administrative support to Director of Academic Affairs as required.
   3. Maintains resident lounges and student workrooms.
   4. Plans facilitates and coordinates special events and programs designed to showcase and expose future applicants to the clinical learning environment.
4. Resident scheduling
   1. Updates and tracks monthly rotation schedules. Regularly updates and distributes monthly rotation rosters. Maintains accurate and efficient fellow/resident and student filing systems and ensures that file systems are neat and well-organized and contain all components required for accrediting body compliance.
5. Maintains records
   1. Enters fellow/resident medical student advance practice and clinical learner information into various electronic databases. Ensure databases are up to date with most current information includingdemographic information and active/inactive status on a regularly basis. Maintains accurate demographic records of learners and compiles information as needed.
   2. Creates and maintains datasets
   3. Serves as documentation historian including filing and tracking documents managing the shared drive etc.
   4. Works with Marketing to maintains and update Academic Affairs webpage and the CME webpage.

Experience- Minimum five (5) years of education or healthcare experience

Education- Bachelors degree or equivalent relevant experience