Office Coordinator Opt. 2
Office Coordinator Opt. 2
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Job Description
Job Requisition ID:47386
Position Title:Office Coordinator Opt. 2 Fleet Services Bureau Division of Statewide 9-1-1.
Closing Date: 06/17/2025
Agency:Illinois State Police
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary (Effective 7/1/24) $4128 monthly; Full Range $4128 - $5450 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
- Please upload a copy of your official/unoffical transcripts for all degrees earned and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
- Note: The Illinois State Policemust verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly- DO NOT STATE SEE RESUME
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this positionMUSTapply electronically through thewebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number47386
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an Office Coordinator Opt. 2 for the Fleet Services Bureau within the Division of Statewide 9-1-1 under directioncreates records and shell documents performs data entry functions establishes data links designs and produces reports sorts and edits records and merges databases. Prepares reviews registration applications and renewals to ensure accuracy and equipment and inventory numbers and establishes new vehicle records in the Fleet Management Information property inventory paperwork as required and updates the Fleet Management Information System concerning the location of each glossaries uploads downloads merges documents copies and performs backup functions to secure the Fleet Processing Section documents.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Utilizes Fleet Anywhere database software and Excel software to maintain the Fleet Management Information System.
- Coordinates license plate assignments and vehicle registration for all ISP vehicles.
- Plans organizes and executes the receipt processing distribution inspection and recordkeeping functions of new vehicles purchased for Department officers.
- Contacts division and district fleet officers to schedule the pickup or delivery of new vehicles and the return of used vehicles.
- Keyboards a variety of correspondence reports and forms related to Fleet Processing activities for professional staff via a personal computer.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerates above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience.
- Requires the ability to keyboard accurately at a minimum of 30 WPM.
Preferred Qualifications
- Prefers at least two (2) years of experience using a personal computer and copying machine.
- Prefers at least one (1) year of experience with Microsoft Excel or other comparable database software.
- Prefers at least one (1) year of experience with maintaining a filing system.
- Prefers at least six (6) months of vehicle related experience.
Conditions of Employment
- Ability to pass an Illinois State Police background check and drug screening.
- Requires a valid Illinois drivers license.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours: Monday-Friday 8:00a-4:00p
Work Location: 601 E Sangamon Ave Springfield Illinois 62702-1716
Agency Contact:
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- Non-State employees: click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
