Student Records/Graduation Specialist

The hiring rate for this position is $20.00 per hour.

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees dental insurance vision insurance life insurance short and long term disability insurance retirement savings plan with high employer contributions a generous paid time off program and more!

As the benefits package at the CIA results in a significant value above the base hiring rate for this position we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY

Under the direction of the Assistant Registrar monitors student academic progress academic standings and enrollment. Produces transcripts diplomas and enrollment verifications. Assists with the coordination of graduation processes for the Institutes six annual ceremonies in Hyde Park NY including all application processes through final degree awarding diploma printing and degree verification services. Provides support and communication to students and academic departments about graduation eligibility and processes. Interprets and applies Institute policies related to academic progress graduation and degree graduationapplication and degree record accuracy in the Ellucian Colleaguesystem.

ESSENTIAL RESPONSIBILITIES

• Reviews student academic progress and assists Assistant Registrar with academic standings processes.
• Processes academic probation and dismissal correspondence.
• Processes withdrawals and leaves-of-absence using Ellucian Colleague.
• Processes grade changes and corrections.
• Updates and maintains student demographic information.
• Produces and mails official and unofficial transcripts.
• Verifies degrees and/or attendance to third parties and outside agencies.
• Prepares Apostilles (authenticated graduation documents for alumni from non-US countries).
• Maintains accuracy of commencement website.
• Prompts students to complete the required graduation application prior to each Hyde Park directly with students regarding eligibility.
• Confirms ceremony dates diploma names mailing addresses etc.
• Interacts with Student Financial and Registration Services regarding ceremony fees and financial holds.
• Communicates participant list with related departments including Student Financial and RegistrationServicesAlumni Relations Student Affairs andCareer and Academic Advising and others.
• Coordinates with commencement organizers in the creation of printed and digital communications including the commencement program and tickets.
• Works with regalia vendors and others. Receives regalia shipments and prepares them for distribution.
• Assists Student Affairs and Special Events departmentswith commencement ceremony details as needed.
• Following the receipt of all final grades assists the Assistant Registrar with final degree audits in preparation for the conferral of degrees.
• Confers degrees andverifies graduation honors.
• Corresponds with students having outstanding degree requirements.
• Prints and mailsdiplomas. Maintains inventory of diploma and related materials.
• Creates reports as needed.

REQUIRED QUALIFICATIONS

Education:

• Associate Degree.

Experience:

• Two (2) to three (3) years of administrative/electronic records management work experience.

PREFERRED QUALIFICATIONS

• Bachelors Degree.
• Two (2) to three (3) years registrar-related or higher education experience.
• Ellucian Colleague experience.

REQUIRED SKILLS

• Ability to independently maintain data accuracy.
• High level analytical skills.
• Excellent written and oral communication skills.
• Strong organizational and time management skills.
• Commitment to providing high-quality customer service.
• Flexibility and positive attitude toward change.
• Must be able to work well under pressure.
• Must possess strong diplomacy skills and the ability to make sound judgments.
• Ability to work positively in a demanding high volume fast-paced team-orientated student service environment.
• Proficiency in Microsoft Office Suite; Word Excel PowerPoint as well as the ability to work effectively with a variety of student information systems.

WORKING CONDITIONS

• Able to work flexible hours on occasion including nights and weekends as required by business needs.
• Ability to lift up to 50 pounds.

Required Experience:

Unclear Seniority