Office Facilities Coordinator
Office Facilities Coordinator
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Job Description
Posting End Date:
June 23 2025Employee Type:
Regular-Full timeUnion/Non:
This is a non-union positionEnbridge has a fantastic opportunity a highly organized and proactive Office Facilities Coordinator to oversee workplace operations in a premier office environment at our offices in Houston Texas Superior Wisconsin and Duluth Minnesota. This role is pivotal in ensuring that office facilities are maintained to the highest standards fostering a productive efficient and comfortable workplace experience for all employees and visitors. The ideal candidate will have a strong focus on workplace support operational excellence and the ability to coordinate with multiple stakeholders to meet the buildings needs.
Apply now! We offer opportunities for growth training flexible work and a competitive benefits plan! #joinourteam
What You Will Do:
Workplace Support
Ensure all office spaces are clean functional and conducive to productivity addressing any workplace concerns promptly.
Coordinate with property management vendors and service providers for cleaning maintenance and repairs to maintain a pristine building environment.
Monitor office layouts and space utilization making recommendations for adjustments to accommodate business needs.
Facilitate the smooth onboarding of new employees by ensuring workstation readiness and amenities setup.
Facilities Management
Conduct regular inspections of the office and facilities to identify and address maintenance issues.
Maintain relationships with property management ensuring compliance with lease agreements and building policies.
Manage the ordering and stocking of office supplies ensuring availability without excess costs.
Health & Safety
Implement and monitor health and safety protocols in line with company policy and legal requirements.
Coordinate emergency evacuation drills and ensure all employees are familiar with building safety procedures.
Respond promptly to any on-site emergencies liaising with relevant authorities and personnel as needed.
Vendor and Stakeholder Coordination
Collaborate with third-party vendors for maintenance catering supplies and other workplace services.
Negotiate contracts and oversee vendor performance to ensure cost-effectiveness and quality of service.
Act as the primary point of contact for workplace-related inquiries and issues from employees and stakeholders.
Administrative Duties
Maintain accurate records of building operations maintenance schedules and vendor agreements.
Provide regular reports to management on facilities-related activities budgets and improvements.
Who you are:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience in facilities coordination office management or a related field.
Strong understanding of workplace operations and building systems management.
Excellent organizational skills and attention to detail.
Good interpersonal and communication skills to interact effectively with employees vendors and building management.
Proficiency in workplace management software and basic office tools (e.g. Microsoft Office Suite).
Certification in facilities management or property management (e.g. FMP IFMA) is an asset.
Experience with budget management and vendor negotiations and familiarity with health safety and environmental regulations is preferred.
Working Conditions:
Typical office environment.
Fast paced office environment with multiple concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance (will be on a rotational basis with other team members).
Travel to other Enbridge office locations approximately 10%. Valid passport is required.
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridges FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid
Physical Requirements include but are not limited to:
Grasping kneeling light moderate lifting (objects up to 20 pounds) reaching above shoulder repetitive motion typing sitting standing visual requirement (able to see screens detect color coding read fine print) hearing requirement and the ability to sit at a computer for long periods of time.
Mental Requirements (Both Field & Office) include but are not limited to:
Ability to: understand remember and apply oral and/or written instructions or other information understand complex problems and collaborate/explore alternative solutions organize thoughts and ideas into understandable terminology organize and prioritize work schedule on a short-term basis make decisions which have moderate impact on the immediate work unit and monitor impact outside this area understand and follow basic instructions and guidelines complete routine forms compose letters outlines memoranda and basic reports and communicate with individuals via telephone.
At Enbridge we are dedicated to our core value of are proud to bean Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals without regard to age race color national or ethnic origin religion sex sexual orientation gender identity or expression marital status family status veteran status Indigenous status disability or any other reason protected by federal state or local with disabilities can request accessible formats communication supports or other accessibility assistance by contacting .
Information For Applicants:
Applications can be submitted via our online recruiting system only.
We appreciate your interest in working with us; however only those applicants selected for interviews will be contacted.
Final candidates for this position may be required to undergo a security screening including a criminal records check.
Required Experience:
IC
Employment Type
Full-Time
