Academic Program Coordinator - Supervisor (Physics Department)
Academic Program Coordinator - Supervisor (Physics Department)
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$ 46400 - 67300
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Department of Physics in the Eberly College of Science is seeking an energetic motivated and experienced Graduate Program Coordinator (Academic Program Coordinator Supervisor). The Graduate Program Coordinators duties include providing administrative support to the Director of Graduate Studies (DGS) and professional support to students.
Duties for the department include:
Serve as first point of contact for all current new and incoming graduate students
Coordinate and administer all facets of the graduate program
Submit and terminate assistantships in WorkLion (the central resource for Penn State HR services payroll attendance etc)
Schedule graduate courses and update the graduate student listserv
Some financial duties including assisting with processing forms/paperwork for our graduate students
Serve as a liaison between the Graduate School and students to make sure that all policies and procedures are being followed and that all pertinent information is being shared with the students
Coordinate the graduate student recruitment process (includes Offers Letters and Terms of Offer); respond to prospective student inquiries; arrange campus visits (travel lodging); monitor and update GRADS (Graduate Admissions Decision System) for applicants; and plan and coordinate the new student orientation
Update Graduate Student Handbook as directed by DGS and department forms; assist students with course scheduling; update graduate course schedule each semester
Monitor and update in LionPATH (Penn States student information system) student progress toward achieving critical milestones maintain student database schedule all comprehensive exams and final thesis/dissertation defenses and file the appropriate paperwork with the Graduate School
Maintain spreadsheet of all graduate assistantships and submit all assistantships including Terms of Offer and English Fluency forms in WorkLion
Supervise the undergraduate program coordinator.
Candidates must be detail-oriented and a team player; have excellent customer service communication interpersonal organizational and problem-solving skills; be able to handle multiple tasks and work independently and in a team environment.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneAdditional Preferences:
- Proficiency in Microsoft Office 365 (SharePoint Outlook Word Excel Teams) and Adobe is highly desired.
Additional Information
- Eberly College of Science is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. The hours of this position will be Monday through Friday 8:00 a.m. 5:00 p.m. Questions related to flexible work should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $46400.00 - $67300.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belonging that supports both broad and specific equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Manager
Employment Type
Full-Time
