Assistant Inter-Agency Coordination Officer (N)

H (no hardship)

FamilyFamily

NOA

National Professional Officer

Reason

Regular > Regular Assignment

June 22 2025

Assistant Inter-Agency Coordination Officer

Organizational Setting and Work Relationships
The Assistant Inter-Agency Coordination Officer is usually located in Country Operations Multi-Country Offices Regional Bureaux and Regional Refugee Coordinators Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial support role in ensuring UNHCRs approach to partnership and inter-agency processes are coherent. The main aim is to assist senior management as well as partner agencies to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response coordinate other actors - including development actors at the early stages of a refugee response - and support the adherence to UNHCR inter agency commitments in IDP situations. This should be done in line with UNHCRs Mandate the Global Compact for Refugees the 2019 IDP policy and agreed inter-agency commitments.

The Assistant Inter-Agency Coordination Officer ensures that support is provided for strategic planning assessment monitoring and analysis of any joint assessments or interagency plans at the field level The Assistant Inter-Agency Coordination Officer will support all the inter-agency planning and reporting activities. The incumbent will support the Inter-Agency Coordination Officer in maintaining a constant dialogue with sector partners on the overall protection context in close collaboration with all partner agencies (UN and NGOs). A key tool in this regard will be the facilitation and support of periodic working group meetings as well as to support the broadening of inter-agency information through meeting reports situation updates and newsletters.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- Include partners in the refugee response respecting their respective mandates and programme priorities.
- Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response.
- Facilitate humanitarian response coordination activities and support coordination meetings as required including by preparing meetings drafting minutes and follow-up documentation.
- Manage the flow of information to/from the supervisor and other senior staff including heads of field offices and field based coordination staff; identify priority matters that need to be urgently addressed by the Supervisor.
- Draft correspondence documents and reports and prepare tables and ensure follow-up.
- Prepare background information for meetings to be attended/chaired by the Supervisor (i.e. agenda information on the person/organization information on the topic).
- Assist the Sector Coordinators when necessary.
- Assist in ensuring appropriate coordination with all refugee partners (including national and international NGOs the International Red Cross/Red Crescent movement UN agencies civil society actors ) through establishment/maintenance of appropriate sectorial coordination mechanisms including working groups at the national and local level.
- Ensure appropriate links with national and local authorities state institutions local civil society and other relevant actors and ensure appropriate coordination and information exchange with them.
- Contribute to the development and maintenance of a common strategic framework and appropriate guidelines on the IA response by way of facilitating relevant group discussions.
- Identify geographical and thematic gaps in IA Coordination and facilitate the appropriate response to those gaps.
- Establish technical groups or task forces as necessary to resolve ad-hoc issues as they arise.
- Ensure approval by all relevant national and sub-national authorities of the strategic documents produced by the IA Coordination Unit.
- Provide stakeholders with regular reports.
- Ensure review of coordination related information management products and work closely with the information management team.
- Perform regular field visits and take part in regional coordination meetings.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Social Sciences;
Development Studies;
Journalism;
International Relations;
Political Affairs;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
Relevant experience in humanitarian or development programme implementation including experience in facilitating inter-agency coordination at sector or macro-level. Good knowledge of the UN system NGOs and related planning and coordination practises.

Desirable
Expertise in emergency response and preparedness planning and monitoring including a good understanding of related standards and indicators. Experience in change management and innovation. Work experience in refugee settings.

Functional Skills
IT-Computer Literacy
ER-Inter-Agency External Relations
ER-Inter-Agency Leadership/Coordination
ER-Inter-Agency Resource Mobilisation
PR-Refugee Protection Principles and Framework
CO-Public Speaking
CO-Drafting and Documentation
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

Context

UNHCR leads and coordinates the refugee response in Romania through the Regional Refugee Response Plan (RRP) under the leadership of the Romanian Government and in close partnership with UN agencies international and national NGOs and civil society actors. The current RRP (2025/2026) brings together 42 appealing partners and is structured around sector-specific workplans and strategic objectives tailored to Romanias context.

The Assistant Inter-Agency Coordination Officer will lead the implementation of theRRP in Romania ensuring alignment with national priorities and the regional strategic direction. This requires strong experience with RRP tools planning cycles and coordination mechanisms as well as a deep understanding of the Romanian political and operational landscape. Knowledge of both national and regional strategies is essential to ensure coherence and complementarity.

Reporting directly to the UNHCR Representative and supervising a small inter-agency team the officer will be responsible for advancing the core priorities of the Inter-Agency Coordination Unit. This includes strengthening local and municipal coordination supporting the capacity and visibility of Romanian NGOs and fostering partnerships that enable long-term funding including through private sector engagement. These priorities are integral to delivering the RRP strategy in Romania.

As this recruitment takes place mid-cycle ensuring continuity and sustained momentum is critical. The officer will chair regular RRP coordination meetings facilitate monitoring and reporting against indicators support donor communications and contribute to data-driven outputs and visibility materials.

Candidate Profile

The successful candidate must be diplomatic results-driven and experienced in working with Romanian civil society municipalities and national authorities. Fluency in Romanian and a solid grasp of the local institutional and civic landscape are essential.

Key Experience and Qualifications
Min 1 year of proven coordination experience in an inter-agency setting preferably within the structure of the RRP.
Practical experience in organizing and facilitating inter-agency coordination meetings with an ability to drive consensus and ensure follow-up.
Strong knowledge of tools and methodologies used in the RRP including monitoring indicators sector work planning reporting mechanisms and data-driven decision-making.
Demonstrated understanding of the regional refugee coordination architecture including regional strategies coordination platforms and the inter-linkages between national and regional response planning.
Demonstrated expertise in setting and implementing strategic priorities particularly related to localization local fundraising and sustainability.
Demonstrated experience in organizing high-level events to promote the RRP and UNHCR including events for donor countries government representatives and private sector actors.
In-depth knowledge of the Romanian civil society ecosystem including first-hand experience working with local NGOs municipalities and county authorities (e.g. prefectures).
Experience supporting donor engagement including drafting strategic updates and managing partner visibility through newsletters dashboards and factsheets.

Soft Skills and Leadership Qualities
Excellent interpersonal and diplomatic skills with a proven ability to engage local partners persistently but respectfully in order to ensure voluntary reporting and maintain partner trust. Having successfully completed the Inter-Agency Coordination Course (UNHCR) is desired
A strategic thinker with a solutions-oriented and output-driven mindset capable of adapting quickly and steering complex coordination processes.
Politically savvy and sensitive to the institutional landscape in Romania with the ability to work effectively with local authorities including municipal and county-level decision-makers.
Demonstrated commitment to localization and the empowerment of local civil society including support for NGO capacity-building and partnership development with the private sector.
Demonstrated ability to capture and share promising practices as part of a capacity-enhancement and mentorship approach both for team members (regional) coordination peers and (local) RRP partners in Romania.
Degree in Public Administration Humanitarian Affairs Political Science Social Sciences Development Studies International Relations or Law preferred
Essential Skills and Attributes
Fluency in Romanian (spoken and written) is mandatory.
Thorough understanding of the Romanian political and operational context and familiarity with which organizations are active in the refugee response.
Excellent writing and communication skills.
Ability to work collaboratively across teams organizations and sectors.

Recruitment as a UNHCR staff member is subject to successful reference checks and integrity clearances.

The candidate should be of the nationality of the country where the office is located in line with the Staff Rule 4.4 b). Candidates must be legally present in Romania at the time of application recruitment and hire.

For further information on how to apply please visit the UNHCR - Application and Selection page at

The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability gender identity marital or civil partnership status race colour or ethnic and national origins religion or belief or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application interview meeting processing training or any other fees).

NOTE: An individual whose mother father son daughter brother or sister is a staff member of UNHCR including a Temporary Appointment holder or a member of Affiliate Workforce is not eligible to apply.

Remuneration:
In case of appointment a competitive compensation and benefits package is offered.
NOA - Monthly salary range: NET 14796.68 - 19856.12 RON

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members will be enrolled in the Medical Insurance Plan (MIP). The coverage is optionally available for eligible family members.

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

CO-Drafting and Documentation CO-Public Speaking ER-Inter-Agency External Relations ER-Inter-Agency Leadership/Coordination ER-Inter-Agency Resource Mobilisation IT-Computer Literacy PR-Refugee Protection Principles and Framework

Bachelor of Arts: Development Studies Bachelor of Arts: International Relations Bachelor of Arts: Journalism Bachelor of Arts: Political Affairs Bachelor of Arts: Social Science

Certifications

Competencies

Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Judgement & decision making Organizational awareness Planning & organizing Political awareness Teamwork & collaboration

Additional Information

This position doesnt require a functional clearance