Assistant Project Control Officer

H (no hardship)

FamilyFamily

NOA

National Professional Officer

Reason

Regular > Regular Assignment

June 16 2025

Assistant Project Control Officer

Organizational Setting and Work Relationships
The Assistant Project Control Officer is part of the multi-functional team. In coordination with DFAMs Implementing Partnership Management Service s/he is responsible and accountable for providing substantive support guidance and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.

Complementary to programme management s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation policy compliance operational practices mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework of UN/UNHCRs financial rules policies and regulations and operational context.

The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.

The Assistant Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues particularly project control and programme staff. S/he may have contact with external stakeholders such as UNHCR-funded partners auditors oversight bodies and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership the Code of Conduct UN/UNHCRs financial rules policies and regulations and other relevant documents.

In the Regional Bureaux the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices the incumbent normally works under the direct supervision of the Representative or Deputy Representative Head of Office or (Senior) Project Control Officer as applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- Participate in the annual assessment and planning cycle.
- Assist with the review of project agreements ensuring that they are in conformity with Country Operation Plans and UNHCRs rules policies and procedures.
- Assist with the formulation and implementation of a performance project monitoring plan in collaboration with the Programme Unit and MFT.
- Assist with the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
- Assist with the support of Programme and other relevant functions in the selection of implementation modalities.
- Contribute to tracking the management of project and direct implementation risks in collaboration with the Programme Unit and report major risks to senior management.
- Contribute to reviewing analysing and verifying Financial and Performance Partner Reports (PFR and -PPR) and to checking accuracy and consistency between PFR and PPR in accordance with partnership agreements.
- Monitor track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.
- Conduct reviews of the internal control systems of partners implementing projects and provide advice as required.
- Provide input on identified variants risks and issues to partners Programme Unit and escalate to management as required.
- Support timely project closure in coordination with the Programme Unit.
- Provide input to the mid- and end-year programme review process on issues related to project control.
- Maintain professional relationships with partners implementing projects and UNHCRs contractors.
- Keep up-to-date with all UNHCR rules regulations and procedures necessary to perform these duties.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Business Administration;
Economics;
Management;
or other relevant field.

Certificates and/or Licenses
Accounting;
Auditing;
Finance (CPA/CIA or equivalent);
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential:
Good knowledge of international auditing standards.

Desirable:
Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS).

Functional Skills
FI-Financial auditing
PM-Project Monitoring
FI-International Auditing Standards
DM-Data Collection and Analysis
CO-Reporting skills
EL-Monitoring and Evaluation
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

The desired candidate should possess:

- Extensive experience navigating ERP systems and adapting to evolving policies with a track record of meeting compliance standards and resolving technical challenges.
- Demonstrated ability to deliver training sessions for partner capacity building through seminars and workshops.
- Proven ability to coordinate effectively within multifunctional teams.
- Strong analytical capabilities and critical thinking.
- In-depth knowledge of Greek accounting tax and labor law frameworks.
- Strong interpersonal and communication skills.
- Demonstrated problem-solving ability adaptability in dynamic environments and sound judgment in complex situations.

NOTE: This is a National Professional Officer position. National Professional Officers should be of the nationality of the country where the office concerned is located. This position may require functional clearance. Successful candidate must speak and write Greek at mother tongue standard.

Greek

Operational context

Occupational Safety and Health Considerations:

Currently some 142000 asylum-seekers and refugees are hosted in Greece. In 2024 some 62000 people arrived either by sea or land. UNHCR provides expert advice to the State and evidence-based information that helps inform programmes and policies for asylum-seekers and refugees. Access to international protection identifying durable solutions and support to vulnerable asylum-seekers and refugees such as unaccompanied children and survivors of gender-based violence are UNHCRs key also works with national and local authorities the private sector civil society and refugee communities to advance protection solutions and inclusion develop support networks and create employability and training opportunities for refugees. The Office retains a readiness to respond to emergencies and new arrivals with a focus on immediate support to the most vulnerable. UNHCR Greece plays a strong advocacy role since continued support is needed particularly from EU countries and EU institutions in providing immediate protection to those most at-risk through sufficient resources ensuring capacity in the country and responsibility-sharing. UNHCR will continue to assist Greek authorities in responding to both short and long-term challenges.

Nature of Position:

Under the supervision of the Deputy Representative the Assistant Project Control Officer leads the Project Control Unit and oversees a small team which will gradually reduce to one supervisee till 31 October 2025.

The incumbent is responsible for reviewing and signing all reports within the Units scope ensuring timely reporting to senior management on project implementation issues identifying relevant risks and recommending appropriate mitigation measures.

The Assistant Project Control Officer represents the Unit in strategic meetings with UNHCR management and other stakeholders providing expert advice on planning resource allocation risk management and best practices.

Additionally the incumbent supports the Deputy Representative in managing the Operations Risk Register and coordinates the relevant Multi-Functional Team and Treatment Owners throughout the process.

The role also involves advising senior management during internal and external oversight activities including audits and verifications (e.g. OIOS audits EU verifications) ensuring effective communication and coordination.

Living and Working Conditions:

Athens is the capital and largest city of Greece. Athens is a family duty station classified as H by ICSC. Public Transportation and medical facilities are well-developed and easily accessible. The educational institutions at all levels as well as international schools are available. The climate can be described as Mediterranean with hot and dry summers and cool and mild winters.

In accordance with UNDSS security risk assessment the whole Greek operation is classified as Security Level 2 (low). Security Clearance is required for travelling in the country.

For more detailed information please consult the continuously updated living conditions booklet on Intranet.

Additional Qualifications

Skills

Bachelor of Arts: Accounting Bachelor of Arts: Administration Bachelor of Arts: Business Administration Bachelor of Arts: Economics Bachelor of Arts: Finance Bachelor of Arts: Public Administration

Certifications

Accounting - Other Association of Chartered Certified Accountant - ACCA Auditing - Other Certif. Practicing Accountant - Other Chartered Accountant (CA) - Other Chartered Institute of Management Accountants - CIMA Institute of Management Accountants - Other

Workforce to Supervise

Competencies

Accountability Client & results orientation Commitment to continuous learning Communication Organizational awareness Planning & organizing Teamwork & collaboration

Additional Information

Only shortlisted applicants will be contacted. Shortlisted candidates may be required to sit for a written test and will have to undergo an oral interview.

Functional clearance

This position requires Functional Clearance