Executive Administrative Assistant
Executive Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Globally recognized for exceptional product performance and versatility Fotona develops award-winning aesthetic medical and dentallasers. With over 50 years of laser expertise and industry leadership Fotona has sold over 30000 lasers worldwide with distribution in over 60 countries. Fotonas reputation for excellence is earned from its dedication to R&D unparalleled quality reliability ease of use and durability.
Fotona is seeking a highly organized proactive and detail-oriented Executive Administrative Assistant. The ideal candidate will be experienced in senior executive support managing complex calendars coordinating international travel and handling sensitive high-priority tasks with professionalism discretion and efficiency. This role requires strong communication skills exceptional time management skills and attention to detail adaptability and the ability to anticipate and respond to changing needs and travel disruptions.
This position is based in our Irving Texas office with flexibility for some hybrid or remote work as business needs allow.
Key Responsibilities:
- Manage and prioritize the executivecalendar including scheduling meetings calls appointments and events across global time zones.
- Coordinate and oversee all aspects of complex international and domestic travel including flights hotels ground transportation and visas.
- Proactively monitor and respond to flight delays or travel disruptions making real-time schedule adjustments as needed.
- Prepare and submit accurate timely expense reports and reconcile travel-related costs in accordance with company policies.
- Serve as a liaison between the executive and internal/external stakeholders ensuring clear and professional communication.
- Maintain an organized system for tracking deadlines deliverables and follow-ups to ensure the executive stays on top of priorities.
- Review and edit PowerPoint presentations for clarity consistency and visual polish.
- Maintain meeting materials agendas and/or briefing documents to ensure the executive is fully equipped for all engagements.
- Handle confidential information with integrity and discretion.
- Provide support with special projects and other administrative tasks as assigned.
Skills and Abilities:
- Demonstrated experience managing international travel logistics and handling real-time schedule changes.
- Excellent written and verbal communication skills with the ability to draft proofread and edit professional materials.
- Strong proficiency in Microsoft Office Suite especially Outlook.
- Proficiency inExceland PowerPoint.
- Experience with expense reporting tools such as Expensifyor similar platforms.
- Highly organized with the ability to manage multiple priorities and meet deadlines under pressure.
- Detail-oriented and resourceful with a proactive and solution-oriented mindset.
- Ability to work independently and exercise sound judgment.
- Professional demeanor and strong interpersonal skills.
Requirements:
- 5 years of experience in executive or high-level administrative support.
- Ability to work onsite in Irving Texas office with flexibility for hybrid or remote work as needed.
- Ability to work at a computer and sit for extended periods.
- Minimum high school diploma or equivalent required.
Compensation:
- Competitive pay based on experience.
- Excellent benefits package including Medical Dental Visionand Life Insurance.
- 401(k) with matching.
- Opportunity to develop and grow a careerwithin a fast-growing and industry-leading company.
*Fotona is an equal-opportunity employer.
Required Experience:
Junior IC
Employment Type
Full-Time
