Office Manager
Office Manager
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Job Description
Xensam: SAM Disrupters
Xensam is the leading provider of AI-powered cloud-hosted Software Asset Management technology. Were looking for key players to join us as we scale our impact and build the Xensam team together. We take our culture seriously and strive to maintain the excellence energy & enthusiasm that flows through the organization today.
We look for candidates who are passionate about what they do and ready to work the Xensam way. We know that experience counts but we also know that its you the person behind the experience that makes it count.
About the role
Were seeking an organised proactive and people-focused Office Manager to be the heart of our workplace. Youll be responsible for maintaining an exceptional and welcoming office environment that takes the companys daily operations to the next level.
This is a dynamic hands-on role that combines office operations service coordination purchasing and administrative support. You will act as a central resource for both employees and management.
Responsibilities
Office operations & front desk
- Be present in the office between 8:00 AM and 5:00 PM.
- Welcome employees visitors and external guests.
- Act as the first point of contact for all employees.
- Handle deliveries office supplies catering and other daily needs.
- Ensure the office is clean safe and comfortable.
- Monitor lighting climate and security systems.
- Oversee office equipment and furniture.
- Manage contracts with suppliers and service providers.
- Handle minor procurement and onboard new vendors when needed.
- Coordinate cleaners maintenance and other external partners.
Administrative support
- Manage mail phone calls and general correspondence.
- Keep physical and digital documents organised and up to date.
- Support with basic administrative tasks as needed.
- Continuously improve administrative routines and office workflows.
- Experience in a similar role in a fast-paced environment.
- Warm professional and service-oriented mindset - driven to create great experiences.
- Detail-oriented and resourceful with a strong problem-solving approach.
- Confident in juggling multiple tasks and priorities.
- Proactive and independent with the ability to take initiatives to improve routines and solve issues.
- Confident using Microsoft 365 and other digital tools.
- Strong communication skills in both Swedish and English (spoken and written).
What you get
- A dynamic position embracing freedom under responsibility.
- Three days in-office (with remote work on Mondays and Fridays).
- A generous work culture with free access to drinks and snacks office massages and more.
- If sales targets are met all employees enjoy an annual destination trip.
- Join an ambitious and diverse team and work with cutting-edge technology in the fastest-growing SAM software on the market.
- An opportunity to shape your career growth while contributing to the companys success.
- Other location-specific benefits.
At Xensam our core values define our culture:
Rebellious: We encourage a spirit of freedom and initiative within responsibility.
Humane: We foster a caring inclusive environment that values diversity and respects individuality.
Harmonious: We promote work-life balance creating a pleasant supportive workplace.
Join Xensam for a balanced collaborative and growth-focused work environment. If youre a team player ready to thrive APPLY now!
As part of our recruitment process we conduct background checks on final candidates to fulfill our commitments to customers and ensure a safe work environment.
Employment Type
Full Time
