Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the timely and accurate processing coding and payment of vendor invoices in accordance with company policies and procedures.

Responsibilities

• Process vendor invoices through Coupa and NetSuite ensuring proper coding documentation and timely submission through the A/P workflow.
• Collaborate with department managers to ensure invoice approvals are completed promptly in accordance with company policy.
• Review all invoices for accuracy proper authorization and supporting documentation before processing payments.
• Conduct periodic audits to ensure compliance with company policies and timely payment of invoices.
• Confirm that each check matches the correct invoice(s) in amount vendor and other key details.
• Serve as a point of contact for vendor inquiries; investigate and resolve discrepancies reconcile vendor statements and maintain strong vendor relationships.
• Coordinate A/P-related activities during month-end and year-end close processes including support for internal and external audits.
• Work closely with vendors facility managers and internal finance teams to resolve A/P issues efficiently and professionally.
• Maintain organized A/P records and documentation to ensure compliance with IRS regulations and audit requirements.
• Prepare and file 1099 forms annually for applicable vendors and partners.
• Maintain and update A/P procedures and documentation; recommend and implement process improvements to drive efficiency.
• Provide support for special projects and ad hoc financial tasks as assigned.

Qualifications :

Education and Experience

• Bachelors degree required
• Minimum four years related experience required.
• Real Estate or Property Management Accounting experience preferred

KNOWLEDGE SKILLS ABILITIES AND COMPETENCIES

• Experience with Coupa and NetSuite (or similar accounting and procurement systems) required
• Strong proficiency in Microsoft Excel and Windows-based applications required
• Ability to handle confidential information with discretion and professionalism required
• Excellent verbal written and interpersonal communication skills required
• Strong ability to manage multiple tasks and meet strict deadlines while working independently required
• Proven ability to interact professionally across all levels of the organization required
• Exceptional attention to detail organizational analytical and problem-solving skills required
• Ability to approach problems with both logical reasoning and creative thinking required
• A results-driven mindset with a strong desire to contribute to a dynamic and growing organization required
• A proactive energetic self-starter with a can-do whatever-it-takes attitude who thrives under pressure and tight deadlines required
• Ability to effectively prioritize and manage competing demands preferred
• A conscientious and resourceful team player who takes personal pride in producing high-quality work preferred

Additional Information :

BENEFITS

• Per Diem if traveling
• Bonus eligible 
• Benefits: Medical dental vision 401k w/ match
• PTO and Paid Holidays

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Ability to stand walk sit climb and balance
• Ability to stoop kneel crouch and crawl using both arms and legs
• Ability to reach grasp push pull handle feel and type with both hands and arms
• Ability to smell talk and hear
• Ability to see at close and distance ranges and the ability to see and correctly distinguish color
• Ability to lift equipment in small spaces without mechanical assistance weighing up to 100 pounds
• Ability to work inside and outside

All your information will be kept confidential according to EEO guidelines.

T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

Remote Work :

No

Employment Type :

Full-time