Job Search Execution Assistant
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1 Vacancy
Job Description
Job Scope:
The Job Search Execution Assistant is responsible for implementing and managing the operational aspects of our job application services. This includes creating and maintaining client accounts submitting job applications handling recruiter communications through managed inboxes and organizing all application-related information with precision.
This is a non-client-facing role but your work directly impacts our clients success by ensuring consistent high-quality job search execution. Youll work closely with the consulting team and use digital tools to keep everything running smoothly efficiently and at scale.
Key Responsibilities:
Use ApplyRights AI-powered tool to identify relevant job opportunities for each client based on their background and preferences.
Apply to high-quality job listings on behalf of clients while meeting daily/weekly volume and quality benchmarks.
Set up and maintain client profiles on platforms such as LinkedIn Indeed and relevant industry-specific job boards.
Create and manage dedicated professional email accounts to handle all job-related communication on behalf of clients.
Conduct reverse recruitment by identifying and contacting hiring managers or recruiters at relevant companies.
Send personalized outreach messages to recommend candidates and initiate direct engagement.
Track all job applications communications and responses using tools like ClickUp Google Sheets or similar platforms.
Monitor email and job platform responses and follow up accordingly to maintain engagement.
Identify and flag trends or recurring challenges in job search performance for further optimization.
Maintain high standards of accuracy professionalism and confidentiality across all communication and data handling.
Qualifications :
12 years of experience in recruitment HR support virtual assistance or job search administration.
Strong written English skills with excellent grammar clarity and tone in written correspondence.
Familiarity with job platforms such as LinkedIn Indeed and specialized job boards.
Proficiency in using Google Workspace (Docs Sheets Gmail) and digital systems.
Highly organized and able to manage multiple job searches and tasks simultaneously.
Ability to follow structured processes while also being proactive in spotting improvements.
Comfortable working independently in a fully remote setup.
Soft Skills:
High attention to detail and accuracy.
Proactive and self-directed mindset.
Reliable and deadline-oriented.
Trustworthy and discreet with sensitive data.
Collaborative and responsive in a remote team environment.
Flexible and adaptable to evolving workflows and tools.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
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