Administrative Assistant – Data and Reporting Specialist

Job Title: Campus Coordinator Data and Reporting Specialist/Administrative Assistant
Location: Lennox South Dakota
Reports To: Superintendent/Principal or Business Manager
FLSA Status: Classified Staff
Employment Type: Full-Time 10-Month Position

Position Summary:

The Administrative Assistant Data and Reporting Specialist plays a critical role in managing and maintaining the districts student information system (Infinite Campus) and ensuring compliance with state and federal reporting requirements including South Dakotas Personnel Record Form (PRF) reporting and the U.S. Department of Educations Civil Rights Data Collection (CRDC). This position requires a high level of accuracy attention to detail technical proficiency and the ability to collaborate with district and school staff to collect manage and report critical educational data.

Key Responsibilities:

Infinite Campus Management:

• Serve as the districts primary Infinite Campus system administrator.
• Oversee data entry updates system configurations and user account management.
• Provide training and support for district staff on system usage and data entry standards.
• Monitor and audit data for accuracy completeness and compliance with district state and federal standards.
• Generate reports and data exports for internal use and external reporting.

State Reporting (PRF Personnel Record Form):

• Coordinate the collection and submission of accurate and timely staff data to meet South Dakota Department of Education requirements.
• Ensure personnel data aligns with PRF specifications including employment status credentials assignments and demographics.
• End of Year Reporting with State and Federal agencies.
• Collaborate with HR and payroll departments to verify data accuracy and consistency.

Federal Reporting (CRDC Civil Rights Data Collection):

• Lead the districts preparation and submission of the biennial CRDC report.
• Collect and verify data from multiple departments (e.g. enrollment discipline special education staffing).
• Ensure compliance with federal data definitions timelines and submission protocols.

General Administrative Support:

• Assist with enrollment scheduling student records and transcript management as needed.
• Maintain organized digital and physical records of all reporting submissions and correspondence.
• Collaborate with state and federal agencies as necessary to resolve data issues or answer questions.

Qualifications:

Required:

• High school diploma or GED.
• Demonstrated experience with Infinite Campus or similar Student Information Systems.
• Strong knowledge of Microsoft Office Suite (Excel Word Outlook).
• Exceptional attention to detail data integrity and confidentiality.
• Excellent organizational and communication skills.

Preferred:

• Associates degree or higher in business education or a related field.
• Prior experience with PRF and CRDC reporting.
• Familiarity with South Dakota Department of Education systems and reporting requirements.

Working Conditions:

• Standard office environment within the school districts administrative office.
• May require occasional extended hours during reporting periods.
• Periodic travel to attend training or meetings may be required.

Application Instructions:

Submit a resume cover letter and references via Districts Online Application Portal or Email. Position open until it is filled.

The Lennox School District is an Equal Opportunity Employer. We encourage applications from all qualified individuals and do not discriminate on the basis of race color national origin gender age disability religion or veteran status.

Required Experience:

Unclear Seniority