Administrative Assistant I, General

Union: Non-Union
Number of Vacancies: 1
Site: Princess Margaret Cancer Centre 
Department: Cancer Clinical Research Unit - Interprogramatic 
Reports to: Clinical Research Manager
Hours: 37.5 hours per week
Shifts: Monday - Friday
Status: Permanent Full Time
Closing Date: July 7 2025

Position Summary:
The Princess Margaret Cancer Centre is seeking a highly organized and detail-oriented Administrative Assistant I to support three leading-edge clinical research programs: the Drug Development Phase I Program Finance Team the Cancer Genomics Program and the Tumor Immunotherapy Program.

Reporting directly to the Clinical Research Manager the Administrative Assistant will provide essential day-to-day administrative support to ensure the smooth operation of clinical research activities.

Duties:

• Provide administrative support for payroll submission and timesheet tracking
• Validate and process invoices including invoicing to study Sponsors
• Track and manage incoming payments
• Coordinate onboarding processes for new team members
• Maintain accurate and up-to-date staff documentation and records
• Facilitate document approvals and obtain necessary signatures
• Organize team meetings calendar invites and research events
• Support general administrative tasks and ad hoc requests as required

Qualifications :

• Completion of Grade XII (12) or recognized equivalent
• Post-secondary education in business administration health sciences or a related field preferred
• Minimum of 12 years of relevant administrative experience preferably in a healthcare or research setting
• Strong organizational and time-management skills with attention to detail
• Database and spreadsheet software experience
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint)
• Ability to manage sensitive information with discretion
• Familiarity with clinical research or hospital operations is an asset

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

Yes

Employment Type :

Full-time