Reception, Centralized AP Agent - Canada (Entry Level)

Manage and review accounts payable and provision activities according to company requirements by providing quality financial clerical and administrative services.   

Tasks and Duties

• Ensure reception area is tidy and presentable.
• Receive sort and distribute daily mail/courier/deliveries
• Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook issue visitor badges etc.)
• Review all service provider invoices for appropriate documentation provisions and approval prior to payment
• Ensure proper and timely entry of payables deposits expenses payment requests etc. into financial systems
• Monitor and manage accounts including statement reconciliation to ensure the timely payment of all open payables.
• Review data to identify unresolved payment issues gaps in internal and external processes and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Provide visibility to high-risk areas and issues.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor service provider and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong collaborative relations with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements
• Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research reconcile and resolve invoice discrepancies
• Responsible for check research and stop payment requests as outlined
• Assist with month end closing by identifying any necessary reclassifications and accruals
• Assist with other projects ad-hoc data analysis and other tasks as assigned by the management team.
• Understanding of Expeditors systems to easily navigate resolve issues and perform outlined responsibilities
• Display willingness without request to aid and assist team members
• Works with internal customers in Operations to provide support and assist with cost accounting and billing

Qualifications :

• Knowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industry
• Technically proficient and have strong accounting analytical financial modeling and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to thrive in a fast-paced and dynamic environment
• Excellent written and oral English communication skills
• Experience working with Microsoft Word Excel OneNote Teams PowerBI SharePoint and Outlook
• Fluent in English; proficiency in French is an asset

Additional Information :

Expeditors offers excellent benefits:

• Paid Vacation Holiday Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus
• Annual Compensation is from CAD $38000 to $42000

Remote Work :

No

Employment Type :

Full-time