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$ 33760 - 38824
1 Vacancy
Job Description
Requisition No:854073
Agency: Department of Education
Working Title: MAILROOM LEAD -
Pay Plan: Career Service
Position Number:
Salary: AGENCY TO UPDATE
Posting Closing Date: 06/16/2025
Total Compensation EstimatorTool
Florida Department of Education
Division of Finance and Operations
Bureau/Office of General Services
Location: Tallahassee
Position Title: Administrative Assistant II-CS
Salary Range: $33760.08 - $38824.08
CANDIDATES ARETYPICALLY HIRED AT THE MINIMUM SALARY
This advertisement may be used to fill multiple vacancies up to six months.
APPLICATION INFORMATION & HIRING REQUIREMENTS
- Your Candidate Profile (application) must be complete in its entirety.
- Work History (in easy to review chronological order) Consists of:
- Any position held by a State of Florida Agency
- Any position held by a Florida University
- All periods of employment from high school graduation
- All periods of current or prior unemployment
- Gaps 3 months or more must be accounted for*
- Any Education
- Any Volunteer Experience
- Your resume and application must match
- *Gaps 3 months or moremust be addressed you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
- It isunacceptableto use the statement See Resume in place of entering work history. Your candidate profile will be converted to your official application.
- Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
- Experience education training knowledge skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
- The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
- If claimingVeterans Preference the candidateMUSTattach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
- If claimingRight to First Interview the candidateMUSTattach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
If you are missing any of the items above your packet may be held up at the final review step.
NOTE:Responses to qualifying questions must be clearly supported by the state application and any omission falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Susan Morrison
Performs office work directly related to the property section and general business operations which can be complex in nature regarding the Mailroom and procedures. The employee must be productive under tight timeframes balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
- The employee must be productive under tight timeframes balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employees performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.
- The employee serves as the mailroom lead and is responsible for the Mail Center Certified Mailer Operations. The work demands highly accurate calculations of postage for USPS as well as Overnight Express companies. Responsible for the advisement of department staff in the correct postal procedures FDOE internal policies and the preparation of business reply mailers.
- The employee is responsible for incoming and outgoing mail volume and recording the number of pieces of outgoing mail. Receives sorts and delivers incoming mail requiring the use of a motor vehicle for pickup/deliveries outside the building in which the Mail Services Center is located. Will assist with delivering and picking up mail in the Turlington Building.
- Operates and maintains all mailing equipment located in the Mail Services Center.
- The employee assists with the daily entry of building work orders. Conducts routine building maintenance inspections and tracks completion of maintenance issues. Employee provide quarterly data collection reports on all work orders entered and will provide trend analysis for management review. Employee will assist with the coordination between the department and DMS staff to resolve problems relating to department building issues.
- The employee assists with FLEET management. Performs routine service of General Service vehicles and Bi-annual vehicle inspections.
- The employee assists with Lead conference room coordinator with support for 17th-floor conference rooms.
- The employee assists General Services Property section with cubicle repair.
- The employee will research and respond within specific timelines to special operational projects assigned by the bureau chiefs office and property and operations director. Projects must be completed within established timeframes and accurately address the issue or concern of the requests.
- Performs other duties as required.
The ideal incumbent must be productive under tight timeframes balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.
- Knowledge of administrative and office principles and practices.
- Ability to understand and apply applicable rules regulations policies and procedures.
- Ability to plan organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others
- Knowledge of postal rates regulations mailing equipment and customer needs
- Ability to operate USPS mailing machines and the software solutions and be able to adjust to changes that may occur.
- Valid FloridaDriver License
FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT(OR)
THE MISSION STATEMENT OF THE HIRING OFFICE
Every day the Department of Education works hand in hand with parents teachers educators and community members to improve Floridas education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
The FDOEs mission for Floridas Early Learning-20 education system is to increase the proficiency of all students within one seamless efficient system by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students parents and communities.
Serving approximately 3 million students 4400 public schools 28 colleges 200000 instructional staff 46000 college professors and administrators and 340000 full-time staff throughout the state FDOE enhances programs and services for Floridas students from early learning through college and career development. In addition FDOE manages programs that assist individuals who are blind visually-impaired or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.
FDOEs goal is to hire individuals to provide:
- Higher Student Achievement
- Seamless Articulation and Maximum Access
- Skilled Workforce and Economic Development
- Quality Services
Florida Department of Education(Link to office page or agency website)
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
*State Group Insurance coverage options
(health life dental vision and other supplemental option)
* Retirement plan options including employer contributions ()
* Nine paid holidays and a Personal Holiday each year
* Annual and Sick Leave Benefits
* Student Loan Forgiveness Program(Eligibility required)
* Flexible Spending Accounts
* Tuition Fee Waivers (Accepted by major Florida colleges/universities)
* Ongoing comprehensive training provided
* Career Growth
* Highly skilled professional environment
*Maternity and Parental Leave Benefits
For a more complete list of benefits visit.
* We care about the success of our employees.
* We care about the success of our clients.
* We are always improving our technology our tools our customers experiences and ourselves.
* A rewarding experience for reliable compassionate and professional employees.
LEAVE INFORMATION:(CS)
- Annual Leave -All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years the annual allotment is credited on the anniversary date of the initial appointment.
- Sick Leave-. Career Service employees earn 8.667 hours of sick leave credits per month
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435 Florida Statutes as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications.No applicant for a designated position will be employed contracted or permitted to volunteer until the level 2 screening results are received reviewed and approved by the Department.Level 2 background screening shall include but not be limited to finger printing for all purposes and checks under this requirement statewide criminal and juvenile records checks through the Florida Department of Law Enforcement federal criminal records check through the Federal Bureau of Investigation and local criminal records checks through local law enforcement.
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
Male applicants born on or after October 1 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.Verification of Selective Service registration will be conducted prior to hire.
For more information please visit theSelective Service website.
If you experience problems applying online please call the People First Service Center at
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Employment Type
Full Time
