Financial Administrator
Financial Administrator
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Job Description
COVID 19 On-Campus Requirements
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.
About Queens University
Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
A Brief Overview
Reporting to the Associate Director Financial Services Queens Health Sciences (QHS) the Financial Administrator supports the financial planning budgeting and reporting functions for departments in QHS. The Financial Administrator is responsible for performing various accounting and financial administration duties such as preparation and monitoring of departmental budgets and is a key resource on financial administration of operating and non-credit fund budgets research trust and endowments. The Financial Administrator provides analysis and support to the Associate Director Financial Services QHS Department Managers and Administrators in the preparation and monitoring of their annual budget loads and other external/internal reporting requirements. The Financial Administrator also helps to assess the Facultys compliance with the Universitys policies and identify areas of opportunity for efficiencies enhanced reporting and strengthened internal controls within the Faculty.
This position participates in short and medium-term financial planning by analyzing and modelling statistical data financial forecasts and budget information. This position reviews departmental financial policies internal controls systems and tools and administers and performs various accounting and financial administration activities. This position also recommends develops and implements best practices to improve efficiency.
Job Description
What you will do
- Participates in short- and medium-term financial planning by analyzing and modelling statistical data financial forecasts and budget information.
- Reviews departmental financial policies internal controls systems and tools. Recommends develops and implements best practices to improve efficiency.
- Oversees the preparation and monitoring of financial budgets for the department or unit.
- Prepares and analyzes financial information to support strategic and workforce planning initiatives.
- Provides assistance to internal and external groups in the areas of CRA guidelines CICA standards and university policies.
- Prepares and analyzes financial reports including quarterly variance reports.
- Performs routine to complex financial and accounting duties including processing large sum bank transfers payments to professional corporations and processing of invoices in various systems.
- Acts as a primary resource on the financial administration of operating and non-credit fund budgets and accounts.
- Organizes financial activities including the preparation of the annual budget and staffing submission and monitoring and reporting all associated financial activities.
- Administers multiple projects by defining key metrics.
- Provides project updates on a to various stakeholders across departments.
- Establishes monitors and communicates project timelines and milestones.
- Contributes to the development of training materials and provides or participates in training delivery.
- Prepares regular reports to assist with monitoring and resolving research project deficits.
- Other duties as required in support of the department and/or unit.
- Four-Year Bachelor Degree or equivalent. In addition requires trade certification qualification or on-going learning to remain ahead of changes in technology or emerging fields.
- More than 5 years of experience.
Job Knowledge and Requirements
- Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
- Provide effective consultation and advice on non-straightforward and/or complex issues.
- Interaction with others requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the different needs of different audiences.
- Builds relationships trust and credibility.
- Prioritize and distribute work to deliver objectives on time and to the highest standard.
- Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
- Actively participate in project team meetings and develop individual and unit project plans.
- Lead procedural or technological change within a unit.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Seek information and input to fully understand the cause of problems.
- Appropriately assesses risks before making a decision.
- Contribute to the creation and evaluation of possible solutions.
- Take action to remove obstacles and address problems before they impact performance and results.
- Apply equity diversity accessibility inclusion and Indigenization considerations to decision making and planning.
- Promote a work environment that is free from sexual violence harassment and discrimination and the ability to show empathy for those who have experienced trauma.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI persons. In accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .
Required Experience:
Unclear Seniority
Employment Type
Temp
