Pace Executive Assistant-PHS
Pace Executive Assistant-PHS
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Job Description
Hours 7:00 AM - 3:30 PM FLSA Status: Non-Exempt (Hourly)
Job Class: Full Time Reports to: PACE Virtual Academy Principal
Qualifications & Skills:
- Great ability to build relationships with co-workers students and community members.
- Work independently and demonstrate initiative.
- Ability to demonstrate proficiency in oral and written communication.
- General knowledge of computer skills and knowledge of relevant software
- Ability to maintain confidentiality in all aspects of the operations of the department
- Ability to handle multiple tasks.
Duties & Responsibilities:
- Conduct initial student/family intake interview.
- Process records requests and questions from local schools.
- Support students through the enrollment process.
- Preparing individual student and family orientation folders.
- Assist with student and family orientation events.
- Maintain communications with students and families; keep students/families informed about school information during school breaks.
- File and manage truancy reporting and engage parents in this process.
- Maintain communications between staff members students and parents to relay important dates contact information events and celebrations.
- Support staff onboarding process.
- Assist with family engagement events.
- Manage office; phone calls guests/visitors resources school events communication etc.
- Maintain inventory of office materials; negotiate the purchases of office supplies furniture office equipment etc. place orders and track purchases.
- Help with work orders and arrange for repair and maintenance of office equipment.
- Responsible for recording departmental leave time (vacation sick and personal).
- Nurture relationships with students parents staff community etc.
- Works with the PACE Virtual Academy Principal to ensure the center is maintained at a high level.
- Other duties as assigned by supervisor
Marketing:
- Coordinate efforts to promote PACE Virtual Academy.
- Promote the program to prospective students.
- Work closely with the Director of Communications & Community Engagement to ensure Facebook and other media sources are promoting student success and important PACE Virtual Academy information.
- Assist in planning and preparing for professional development and other school events.
- Any other duties as assigned.
Evaluation Criteria:
- Annual student parent and staff stakeholder input surveys.
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully preform the essential functions of the job.
The general physical demands include: standing up to four hours climbingbending stooping and lifting up to 20 lbs as part of routine job activities withinthe classroom environment. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.
Disclaimer:
Responsibilities and tasks outlined in this document are not exhaustiveand may change as determined by the needs of the employee shall remain free of any alcohol or non-prescribed Controlled substance in the workplace throughout his/her employment in the employee is expected to adhere to and agrees to adhere to PTSCore Values the PTS Strategic Plan as well as all PTS District policiesand guidelines including but not limited to the civility policy.
Employment Type
Full-Time
