Manager, OR/MSPU Supply Chain

The OR and MSPU Materials Manager reports to Supply Chain and Logistics (SC&L) but directly supportsthe Perioperative/Operating Room (OR) and Multi-Specialty Procedure Units (MSPU) areas to ensure supplychain responsibilities are met. The OR/MSPU Materials Manager is responsible for driving cross-funtionalefficiencies throughout the Perioperative Services supply chain and to identifying & implementing processimprovement initiatives that support the organizational goals. The Manager is responsible for evaluatingdeveloping and implementing lean/best practice systems tools and processes that provide OHSU with theability to manage and improve inventory management or service levels. This is to be accomplished throughconstant communications with key stakeholders development of the team goals & objectives settingstandardization of departmental processes and comprehensive progress reporting.

Specifically the OR/MSPU Materials Manager and their staff will ensure that medical/surgical inventories arein stock on order and available from the Med/Surg distributor and necessary direct suppliers. This manager isalso responsible for ensuring proper stocking levels space allocation and product location management whilemaintaining OHSU high standards of customer service.

The OR/MSPU Materials Manager works closely with the SC&L Warehouse Manager to coordinate allexisting systems and processes to optimize performance in the inventory management arena while takingadvantage the latest tools trends and technology in the industry. The manager develops reporting thatprovides insight on the progress and performance of the Perioperative Services supply chain (inventory levelsinventory accuracy fill rate stock out rate customer satisfaction etc.) and acts on data to identify documentimplement or monitor process improvements. The OR/MSPU Materials Manager is proactive in their approachand takes best practices to other clinical inventory areas.

Process Improvement and Control -

• Responsible for overseeing and improving departmental inventory control processes to ensure that ultimately each is operating efficiently and effectively. Work closely with SC&L Warehouse Manager Distribution Managers Value Analysis Manager OR Business Manager Sterile Processing Manager HFS Leadership Perioperative Services Director to develop and implement processes standards and improvement initiatives which will ensure that the OR/MSPU Inventory is following best practices in inventory management and meeting or exceeding customer expectations. Manage and coordinate distributor relations and programs for the Perioperative and MSPU areas as needed.

Inventory Management -

• Continually monitor stocking levels on items demand forecasting inventory value stock-outs fill rates inventory turns backorders substitues and lines received to ensure that the OR/MSPU Inventory has the right product at appropriate quantities to satisfy our customers needs while eliminating redundant items or inflated quantities. Also ensures that new products being introduced to the OR/MSPU are on hand and available from the distributor/supplier prior to implimenting thechange.
• Ensures robust backorderand management and works together withSC&L on Sub approval process. Works in collboration with Logisitcs onrecalled items. Ensures that recalls are completed in timely manner. Manageris accountable for Pyxis supply cabinet functionality and accuracy of theinventory in MSPU areas. Manger has overall accountability for Implanttracking process. Manager is accountable for yearly Phsysical inventory preperations and success as well as mini inventory ( consistent cycle counts )schedules and outcomes.

Personnel Management -

• Responsible for ensuring the each area has the appropriate level of trained personnel to meet or exceed customer service expectations. Responsible for hiring firing and training of departmental personnel. Must effectivly communicate expectations with departmental staff through individual performance evaluations counceling and staff meetings. Assist staff with individual development plans by utilizing the GROW conversation process.
• Develops staff knowledge base with regards to inventory best practices supply chain management and acts as an inventory management resource/mentor to staff will support assistant manager on all issues related to staff and improving their work/life balanceand growth.

Financial & Accounting Management -

• Prepare/approve Oracle requisitions for replenishment as well as maintaining a close relationship with the Surgery Buyer supply distributors customers and Value Analysis Committee. Must be able to meet or exceed fiscal goals on a monthly basis and is accountable for justifying any variance to senior management. Continually monitor/review inventory accounting flow to ensure all transactions are being posted to the proper accounts.
• Ensures invoice holds are resolved by necessary staff assinged in a timely manner. Maintain inventory accounts/frozen cost on an regular basis at the cadence establsihed. Responsible for reporting on savings initiatives when required and continually tracking key performance indicators.

Other Duties as Assigned

Education:

• Bachelors degree in Business Supply Chain Management Healthcare or related field or an equivalent combination of training education or experience.
• AHRMM within 6 months of hire

Experience:

• 5 years of experience in; Supply Chain OR Clinical setting ordering supplies OR Managing inventory.
• Experience in a healthcare/clinical environment.
• Working knowledge of hospital materials management distribution systems.

Job Related KnowledgeSkills and Abilities(Competencies):

• Must have a broad based knowledge of Supply Chain Management in a clinical/procedural environment and understand how this impacts the success and performance of the organization.
• Must have a working knowledge of clinical products and their use within an OR environment.
• Must understand concepts including Just-In-Time inventory programs Par Level Management and Economic Ordering Quantity theories.
• Must be able to develop Return on Investment possess excelent analytical and problem solving skills as well as excellent customer service charictoristics such as communication professionalism and follow through.
• Must be able to effectivly communicate program goals to all levels of staff management and stakeholders.
• Must have strong organizational skills with the ability prioritize workload and manage multiple projects simultaineously.
• Must have the ability to use tact and diplomacy to maintain effective working relationships.
• Must be able to utilize Microsoft Office to include Word Excel Access Powerpoint and Project.

• CSCP CMRP or PMP
• MBA or CMRP Certification
• Management/Leadership experience.
• Experience with and understanding of large ERP systems and associated interfaces.
• Experience in Perioperative supply chain or perioperative supply use
• Lean Process Improvement and other change management knowledge
• Familiar with Inventory modules within ERPs
• OPEx training at OHSU

Manages perioperative supply chain operation within a hospital in a busy environment with many interruptions multiple demands and people interactions. Must have the ability to be flexible in workschedule and be available to work on short notice. Some early mornings nights and weekends may berequired. The work environment is in a cubicle office in a warehouse or office environment and in thefield hospital and clinic settings with exposure to patients lab experiments and other hospital-relatedsituations and exposure to hot and cold weather elements and moderate noise and dust. Must be willing totravel between all OHSU satellite locations and to off-campus locations if needed. Requires work hoursbeyond standard office hours as required. Some travel to industry conferences site visits etc. is neededinfrequently. Manages inventory on Marquam hill/Macadam Warehouse with meetings throughout theOHSU campus.