Virtual Assistant - Construction Administration & Compliance Specialist (EBPL)
Virtual Assistant - Construction Administration & Compliance Specialist (EBPL)
Posted on :
09-06-2025
Employer Active
1 Vacancy
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Monthly Salary
54000 - 54000
Vacancy
1 Vacancy
Posted on :
09-06-2025
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Responsibilities:
- Manage all client and contractor communications via email and phone ensuring timely responses to inquiries
- Handle job cost allocations and maintain 100% accuracy in financial tracking using Future Builder and Dext
- Process accounts payable and receivable including invoice matching and reconciliation
- Manage daily cash reconciliation and maintain all accounts in current status
- Coordinate payroll processing and batch payment uploads through NAB Connect
- Maintain comprehensive documentation for each construction project including work diaries plans and compliance records
- Support trade scheduling by tracking work completion and updating project status
- Chase contractors for pricing variations and RFI responses to prevent project delays
- Ensure all contractor compliance documentation (insurances licenses) is current and properly filed
- Create and maintain Standard Operating Procedures (SOPs) for all assigned tasks
- Monitor project profitability and provide regular financial reporting
Scope:
- Full responsibility for financial administration replacing the current bookkeeper
- Primary point of contact for all non-technical client communications
- Complete ownership of compliance documentation and contractor coordination
- Support for 2-3 concurrent custom building projects
- Direct collaboration with the business owner on project administration
- Authority to chase contractors and suppliers for timely responses
- Responsibility for maintaining organized digital filing systems across all projects
- Regular reporting on project profitability and financial status
Requirements
- Proven experience with construction or trade industry administration
- Strong proficiency with job management software (Future Builder experience preferred)
- Experience with accounting software particularly Dext/Receipt Bank
- Excellent written and verbal communication skills for client and contractor interactions
- Strong attention to detail for financial reconciliation and compliance tracking
- Ability to manage multiple projects simultaneously while maintaining accuracy
- Understanding of construction workflows and trade coordination
- Experience with payroll processing and accounts payable/receivable
- Proficiency with banking platforms (NAB Connect experience advantageous)
- Self-motivated with ability to work independently and take initiative
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR23990JOB
Proven experience with construction or trade industry administration Strong proficiency with job management software (Future Builder experience preferred) Experience with accounting software, particularly Dext/Receipt Bank Excellent written and verbal communication skills for client and contractor interactions Strong attention to detail for financial reconciliation and compliance tracking Ability to manage multiple projects simultaneously while maintaining accuracy Understanding of construction workflows and trade coordination Experience with payroll processing and accounts payable/receivable Proficiency with banking platforms (NAB Connect experience advantageous) Self-motivated with ability to work independently and take initiative Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23990_JOB
Employment Type
Full Time
Company Industry
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