Administrative Assistant to the Secretary Treasurer

School District No. 28 (Quesnel)

Administrative Assistant to the Secretary-Treasurer

We are seeking a highly organized and professional Administrative Assistant to support our Secretary-Treasurer and other management staff in this 12-month* excluded position. This role is crucial in ensuring the efficient operation of the Office of the Secretary-Treasurer and involves a variety of administrative tasks requiring superior secretarial and computer application skills as well as excellent written and oral communication skills. Work is performed independently with limited direction and requires the utmost in confidentiality and diplomacy.

*Update: please note 12-month staff work year-long as opposed to our 10-month school-season staff; this is not in reference to a fixed term it is an ongoing continuing position.

R oles and r esponsibilities will include the following

• Provide executive secretarial and administrative support services to the Secretary-Treasurer Director of Human Resources Controller and the Board of Education
• Attend Board of Education meetings and prepare agendas and minutes for Board of Education meetings/committee meetings using the iCompass program
• Coordinate and assist in the arrangement of schedules travel meetings correspondence and other similar aspects of this responsibility
• Maintain communication and contact with all staff who report to the Secretary-Treasurer
• Use initiative in dealing with matters involving communication with employees members of the public and others under the direction of the Secretary-Treasurer
• Compose edit format and proofread written materials/correspondence/contracts
• Submit reports and required documentation to the Ministry of Education and Child Care BCPSEA and other government agencies as required
• Prepare News Releases
• Coordinate criminal record checks WorkSafe planning and reporting scholarship and bursary payments district credit cards and exempt staff interview processes
• Assist Secretary-Treasurer with school trustee civic elections
• Other related responsibilities that may be assigned by the Secretary-Treasurer and others such as coordinating and attending other meetings

Qualifications:

• A minimum of Grade 12 or equivalent
• Successful completion of an Office Administration Program (Certification) or equivalent knowledge and experience (testing may be required)
• Keyboarding 55 wpm (testing may be required)
• Strong technical skills and abilities in the Microsoft Office Suite and success completion in the following courses would be an asset (testing may be required):
• Microsoft Word Advanced Course
• Microsoft Excel Advanced Course
• Proven skill/ability drafting written communication for various purposes (testing may be required)

Characteristics:

• Willingness and ability to learn other programs as needed
• Proven ability to work effectively as a member of a team as well as individually
• Ability to set priorities and organize multiple tasks
• Excellent organizational and time management skills
• Strong human relations skills
• Strong written and verbal communication abilities
• Strong problem-solving skills and attention to detail
• Proactive and able to work well under pressure
• Strong understanding of protocol discretion and professionalism
• Ability to interpret and make decisions in accordance with prescribed procedures
• Flexibility in terms of hours of work

The salary range for this position is $68153 - $85191 per year with a comprehensive benefits and Municipal Pension. Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job and consideration of internal equity comparisons.

To explore this career opportunity please submit a cover letter and a resume certificates and transcripts with three (3) professional references with permission to contact each in confidence by 4:00 PM June 18 202 5 to:

Wanda Klics Director of Instruction Human Resources

401 North Star Road Quesnel BC V2J 5K2

Telephone:

Fax:

Email:

(The successful applicant will be expected to commence duties at a mutually agreeable date. While the district appreciates the receipt of all applications only short-listed candidates will be contacted.)

The Quesnel School District is an equal opportunity employer