State Payroll Specialist 1
State Payroll Specialist 1
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Duties include but are not limited to:
Managing computer programs & computer data used in processing payroll deductions W-2 forms reports & other payroll sub-systems:
- Utilizing Ohio Administrative Knowledge System (OAKS) running on PeopleSoft Enterprise Resource Planning (ERP) Human Capital Management (HCM) module & Kronos timekeeping system.
- Acts as liaison to OAKS for the State Human Resources Division (SHRD) Office of Payroll Administration.
- Provides functional advice & guidance in coordinating & maintaining the OAKS HCM/Payroll System & Kronos (e.g. Payroll Time & Labor) in processing payrolls from assigned agencies institutions boards & commissions.
- Monitors reviews & assists agencies in processing employee wages deductions taxes & attachments.
- Ensures accuracy & conformity with laws administrative code union contracts policies rules & guidelines.
- Coordinates with agencies to resolve any problems or questions concerning payrolls.
- Resolves payroll errors and exceptions.
- Finalizes agency payrolls.
- Responds to payroll emergencies which may require standby overtime or call back.
Serves as HRD contact for agency personnel who have employees that have been paid incorrectly:
- Generates & coordinates issuance of off-cycle checks.
- responds to questions about processing requests.
- Coordinate recovery of direct deposits.
- Submits Reversals to Financial Institution upon agency request.
- Monitors returns initiated by receiving bank.
- Maintains supporting documentation.
- Reverses incorrect payroll warrants.
- Re-issues payroll warrants and advices.
- Issues refunds.
- Ensures proper calculation of attachments & deductions.
- Research & identifies system inefficiencies &/or defects.
- Initiates Change Request (CR) documentation as needed.
- Escalates issues with management for resolution.
Provides payroll support as assigned:
- Monitors batch schedules & jobs used in processing payrolls deductions & earnings records.
- Test simple to moderate modifications to OAKS & Kronos to accommodate payroll upgrades changes in payroll/garnishment procedures & newly mandated payroll/garnishment requirements.
- Provides input for programming change requests.
- Ensures creation of payroll deduction deposit data error reconciliation & payment reports & data files.
- Ensures preparation of special reports (e.g. quarterly employment reports annual retirement reports quarterly workers compensation reports ad hoc reporting as needed).
4 courses or 12 mos. trg. or 12 mos. exp. in accounting; 12 mos. trg. or 12 mos. exp. in payroll processing (e.g. calculating payroll employee withholdings deductions reporting & reconciliation employer provided benefits agency payroll charges accrued leave disability buy-backs direct deposits garnishments) ; 12 mos. trg. or 12 mos. exp. using human capital management software (e.g. PeopleSoft HCM) to process payroll.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Payroll/Benefits Administration
Knowledge Skills and Abilities-
Knowledge-
- Human Relations
- Office practices & procedures in maintaining payroll documentation files
- Federal payroll regulations
- Ohio & local payroll regulations
- State payroll policies & procedures*
- Accounting practices related to payroll
Skill-
- Processing payroll using PeopleSoft HCM & Kronos timekeeping functions
- Operation of personal computer & related software (e.g. MS Word Excel including writing formulas Access) & accounting applications
- Use of web-based applications (e.g. HCM FIN ISQL PS Query &/or Cognos)
Ability-
- Deal with a variety of variables impacting development of OAKS PeopleSoft Human Capital Management/Payroll functions & Kronos timekeeping & determining specific action to be taken
- Calculate fractions decimals & percentages;
- Handle sensitive inquiries & resolve complaints from internal and external customers;
- Maintain accurate records;
- Sort items into categories according to established methods;
- Define problems establish facts & draw valid conclusions;
- Interpret legal documents;
- Complete assignments accurately & within strict time constraints;
- Respond to payroll emergencies 24X7;
- Carry cell phone;
- Obtain & maintain valid Ohio drivers license.
- Bookkeeping
- CRM tool
- Online processing and report creation
About Us:
The State of Ohio Department of Administrative Services (DAS) State Human Resources Division (SHRD) is seeking an experienced State Payroll Specialist.
The State Payroll group is responsible for processing the State of Ohio payroll and providing payroll support and oversight for state agencies to help ensure that state employees are paid regularly and accurately. This group is also responsible for processing all court ordered attachment of employee wages. These include state and federal garnishments child support and spousal support orders IRS tax levies and bankruptcies.
Supplemental Information
- When completing your online Ohio Civil Service Application be sure to clearly describe how you meet the qualifications outlined on this job posting.
- All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
- If you require a reasonable accommodation for the application process please email the Human Resources contact on this posting so arrangements can be made.
- We recognize and value the diverse talents and abilities that individuals possess. If your exceptional qualifications align with other positions within our organization we encourage you to apply. Your application will be thoughtfully considered for all suitable opportunities that may arise. We appreciate your interest in joining our team.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
