Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
Founded in 1955 Dignity Health Northridge Hospital Medical Center is a 394-bed acute care nonprofit community hospital located in Northridge California. The hospital offers a full complement of award winning services including the Leavey Cancer Center a cardiovascular center stroke center the Center for Assault Treatment Services a pediatric medical center and the only pediatric trauma center in the San Fernando Valley. As a leading provider of compassionate high-quality and affordable patient-centered care we share a rich legacy with Dignity Health one of the nations five largest health care systems. We are part of a 21-state network of nearly 9000 physicians 62000 employees and more than 400 care centers. Visit here for more information.
Responsibilities
We are looking for an experienced Executive Assistant to support multiple senior executives. The ideal candidate will be a self-starter who is detail-oriented proactive and professional. The ability to interact with staff (at all levels) in a fast-paced environment. In this role you need to demonstrate a high level of professionalism and confidentiality is crucial. You will be the trusted partner to the leaders.
- Manage complex and dynamic calendar scheduling appointments meetings and travel arrangements considering priorities and potential conflicts.
- Screen and prioritize incoming communications (phone calls emails mail) responding independently when appropriate and ensuring timely and accurate information flow.
- Prepare agendas presentations and briefing materials for meetings. Attend meetings record minutes and track action items.
- Coordinate all aspects of travel arrangements including flights accommodations transportation and itineraries.
- Assist with special projects and initiatives as assigned by the President including research data analysis and report preparation.
- Draft edit and proofread correspondence reports presentations and other documents.
- Serve as a liaison between internal and external stakeholders including board members physicians staff patients and community leaders.
- Maintain strict confidentiality of sensitive information.
- Process expense reports and track budgets.
- Assist with planning and coordinating hospital events and meetings.
- Ensure compliance with hospital policies and procedures.
- Perform other duties as assigned.
Qualifications
- Minimum five to ten years previous administrative/executive secretarial experience required.
- Knowledge of medical terminology desired but not necessary.
- Previous hospital experience preferred.
- Must have excellent secretarial skills and telephone manners.
- Typing 70 80 WPM and shorthand or other form of fast note taking required.
- Excellent spelling and grammar skills.
- Ability to maintain confidentiality.
- Proficiency in Microsoft Office (Word Excel and PowerPoint Publisher) and Google Workspace
- Demonstrated knowledge of Access and ACT.
Employment Type
Unclear
