Operations Manager
Operations Manager
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Salary Not Disclosed
1 Vacancy
Job Description
The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish.
DYCDs initiatives include COMPASS the Citys comprehensive afterschool system Beacon Community Centers adult and youth literacy programs
youth employment programs services for runaway and homeless youth community safety programs and community development programs.
DYCD also collaborates with other City agencies on a range of mayoral initiatives to improve City services and ensure greater opportunities for minority and
immigrant youth and families.
This role would be situated within the Bureau of Planning Program Integration and Evaluation (PPIE) whose mission is to design tools processes and policies to drive growth impact and innovation that make DYCD its programs and CBOs more effective.
PPIE drives the implementation of best practices and data-informed decision-making both internally and externally. The Bureau supports continuous improvement through capacity building and training to DYCD staff and providers; analyzing and elevating data and community voices; convening stakeholders; increasing funding for innovation and expansion; and developing centralized approaches and systems to support a unified vision for DYCD.
This role would provide operational support to all Offices of PPIE. Reporting to the Assistant Commissioner for PPIE the Operations Manager will:
Oversee the development and approval of Bureau budgets including Capacity Building and Evaluation contracts; Federal State and private grants; and other budgets managed by the Bureau as needed and maintain monitoring and reporting protocols for budget spenddown. Facilitate and track registration of PPIE-related contracts in PASSPort and DYCDs internal systems.
- Structure and maintain organizational systems for PPIE such as Sharepoint and MS Project. Manage and track invoice submission and processing.
- Act as the content expert in PPIE on relevant administrative systems (PASSPort DYCD internal
systems federal grant systems etc.)
- Input procurement information into PASSPort (e.g. RFP questionnaires procurement document
uploads)
- Provide administrative support for grant awards including coordination of procurement actions budget
approval and system entry.
- Act as a liaison to other operations units at DYCD including the central Agency Operations team.
- Act as a liaison to administrative units within DYCD to move PPIE contract procurement and budget
processes forward.
- Development and tracking of internal PPIE Standard Operating Procedures (SOPs) for the Bureau and
individual Offices within the Bureau.
- Support the design and tracking of metrics to illustrate PPIEs impact and conduct appropriate
performance management.
- Plan Bureau-wide professional development opportunities based on identified needs and available resources.
Follow up on requests submitted to PPIE for support via ServiceNow or other ticket system.
- Coordinate the updating of DYCDs public-facing Document Library with appropriate units.
- Liaise with DYCD Communications team to develop and maintain PPIE branding standards and
templates for presentations agendas and documents.
- Other tasks as assigned.
ADMINISTRATIVE STAFF ANALYST ( - 1002D
Qualifications :
1. A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a closely related field and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
