Office Coordinator -Option 2 (45527)
Office Coordinator -Option 2 (45527)
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$ 3971 - 5243
1 Vacancy
Job Description
Agency:Illinois State Police
Position Title:Office Coordinator Opt. 2 Divison of Justice Services FOID Application Processing Unit.
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Closing Date/Time: 06/09/2025
Salary: Anticipated starting salary $3971 Monthly; Full Range $3971-$5243 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:RC014
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this positionMUSTapply electronically through the. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
- Please upload a copy of your official/unoffical transcripts for all degrees earned and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
- Note: The Illinois State Policemust verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly- DO NOT STATE SEE RESUME
Posting Identification Number 45527
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an Office Coordinator in the Firearms Services Bureau (FSB) Application Processing Unit within the Division of Justice Services under direction maintainsfiling system and electronic record keeping of prepared Firearms Owners Identification/Concealed Carry License (FOID/CCL); Reviews and verifies subpoenas requestinginformation FSB has on file for FOID card and CCL holders; Develops and maintains complex databases spreadsheets and word processing applications; Assists as needed in the operation and maintenance of a large capacity central printer in the production of FOID cards Concealed Carry Licenses and bureau correspondence. Prepares abstract requests containing evidentiary material for court any and all information pertaining to the individual in the request creates a table of context listing items included in the order they appear.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Maintains filing system and electronic record keeping of prepared FOID/CCL.
- Reviews and verifies subpoenas requesting information FSB has on file for FOID card and CCL holders.
- Develops and maintains complex databases spreadsheets and word processing applications.
- Assists as needed in the operation and maintenance of the large capacity central printer for the production of FOID cards Concealed Carry Licenses and bureau correspondence.
- Performs other duties as assigned or required.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years independent business experience.
- Requires the ability to type accurately at 30 wpm.
Preferred Qualifications
- One (1) year experience using office practices procedures and programs.
- One (1) year experience using composition grammar spelling and punctuation.
- One (1) year experience using computer programs and operating commonly used manual and automated office equipment.
- One (1) year experience following oral or written instructions.
- One (1) year experience with a licensure as a notary public.
Conditions of Employment
- Requires ability to pass a background check.
- Requires ability to pass a drug test.
- Required to be fingerprinted.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours: Monday - Friday 8:30am to 5:00pm
Work Location: 801 S 7th St Springfield IL 62703-2487
Agency Contact:
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- Non-State employees: click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
