Financial Services Assistant - Temporary FT - Catholic Education Centre (1.0 FTE)

Financial Services Assistant

Temporary Full-time Position(1.0 FTE) - 35 Hours Per Week - Monday to Friday

Salary range: $17.50 per hour

Start date: July 3 2025; Duration: August 15 2025

The Financial Services Assistant will report to the Manager of Finance. This role will handle highly confidential records working alongside finance and payroll staff to support the development and documentation of Standard Operating Procedures and support the digital transformation of our payroll and financial documentation.

Duties will include but are not limited to the following:

Support development of Standard Operating Procedures

Collaborate with Finance and Payroll staff to document existing procedures.

Assist in writing editing and updating SOPs checklists and tracking documents.

Support process improvement initiatives by contributing to the development of user-friendly templates and tools.

Digitize highly confidential payroll records under the guidance of the Supervisor of Payroll and Supervisor of Accounting.

Ensure all scanned records are legible properly named and stored securely with clear references.

Participate in the secure destruction of physical copies once digital versions are verified.

Assist in pulling records for Freedom of Information (FOI) requests and organizing them within spreadsheets or databases.

Adhere strictly to privacy regulations and internal policies regarding the handling of sensitive data.

Use MS Office tools (Word Excel Outlook) and PDF software to complete assigned tasks.

Organize files in compliance with archiving standards.

Engage in additional administrative or financial support tasks as time and capacity allow.

Perform other duties as assigned by the Manager of Finance.

Candidates must possess:

Currently enrolled in a post-secondary program (preferably in business accounting administration or a related field).

Strong understanding of confidentiality and privacy best practices.

Strong analytical skills with a commitment to accuracy attention to detail including meeting deadlines.

Proficiency in Microsoft Office Suite (Word Excel Outlook) and PDF software.

Ability to work independently and manage time effectively.

Strong written and verbal communication skills.

Willingness to learn and engage with new tools and processes.

About Us:

As a Catholic Learning Community the Brant Haldimand Norfolk Catholic District School Board provides faith formation and academic excellence which enables our graduates to live a life of love and service in Christ. The Brant Haldimand Norfolk Catholic District School Board provides a Christ-centered education to approximately 12000 students within 28 elementary schools 3 secondary schools and a multisite Alternative Education school and 3 administrative offices.

The Board currently employs over 1500 permanent staff and approximately 350 casual and occasional staff which includes teachers who are supported by a team of consultants principals and administrators and non-academic staff who work to ensure the best possible facilities supports and resources are available to our students and the system. The Board encompasses the broad geographical area of the City of Brantford and the counties of Brant Haldimand and Norfolk. We are located approximately one hour west of Toronto one hour east of London and one hour south of Kitchener-Waterloo.

Equity Diversity and Inclusion Statement
The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living learning and work environments. Therefore in pursuit of our values we seek members who will work respectfully and constructively with differences and across the district in actualizing the Boards Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement
We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted candidates will be provided with an overview of the various elements of the hiring process.

If you require accommodation for reasons of disability in the application or interview process please email your request toin advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially by Human Resource Services.