Assistant Firm Administrator
Assistant Firm Administrator
Posted on :
08-06-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 80000 - 100000
Vacancy
1 Vacancy
Posted on :
08-06-2025
Job Description
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Job Title: Assistant Firm Administrator
Salary Range: $annually DOE
Patterson Earnhart Real Bird and Wilson LLP is located in beautiful Boulder County Colorado. Nestled near trails parks and lakes our Colorado office is in Louisville Colorado. We are a fast-paced law firm with offices in Colorado Washington D.C. North Dakota Wisconsin and New Mexico serving American Indian tribes tribal entities and individual tribal members across the United States.
We are looking for an Assistant Firm Administrator to join our amazing team of legal professionals to lead Human Resources and Accounts Payable. The ideal candidate will have at least 3 years of Human Resources experience accounts payable experience and other high level administrative experience can multi-task and is willing to learn and work together as a team in order to best serve our clients. Strong organizational skills time management and attention to detail are a must for a candidate to be successful in this role.
Overall Responsibility:
The Assistant Firm Administrator shall assist the Firm Administrator and shall be responsible for the human resources administration client billing accounts payable specialist office management and related activities of the Firm. The Assistant Firm Administrator shall work together with the Firm Administrator and Legal Operations Manager as needed and shall report directly to the Firms Equity Partners.
Responsibilities include:
- Responsible for Human Resources of the firm
- Manage employee onboarding and offboarding
- Handle complaint investigations
- Create job descriptions place ads work with recruiters and coordinate scheduling interviews for candidates
- Perform reference checks
- Update firm policies and the employee handbook
- Draft and create end of year reviews and letters for pay increases
- Assist with managing employee benefits and annual open enrollment
- Be primary contact for Firms billing operations
- Enter expenses into Firms billing system
- Run conflict checks & report to the requesting attorney
- Interface with attorneys on any billing and accounts receivable issues
- Prepare and maintain monthly billing reports
- Follow-up with client on unpaid bills in coordination with the Firm Administrator
- Prepare and maintain monthly A/R aging reports
- Investigate and resolve client billing inquiries
- Troubleshoot billing issues
- Prepare forms required for client billing including cost reports
- Incorporate cost report into monthly client invoices
- Process firm supply orders
- Work with EPs on matters involving the Firms technology needs
- Oversee the firms document management system
- Manage and oversee Firm events and activities
- Manage the following Accounts Payable functions: receive and organize incoming invoices including employee expense reimbursements prepare payments for approval pay invoices in a timely manner via check credit card ACH or wire per the Firm Administrators approval attach receipts to invoices and maintain filing system of invoices and payments provide payment information to the Firm Administrator
- Address any questions from vendors as they arise and research AP issues as needed
- Deposit checks electronically in a timely manner
- Oversee the day-to-day function of our banking relationship as an Administrator on our account
- Oversee and manage the firms offices for repairs contracts leases and other operational needs
- Attend meetings of the Equity Partners
- Perform additional duties and special projects as needed.
Qualifications include:
- 3 years of human resource experience some accounting experience and law firm experience
- Attention to details
- Excellent communication skills and interpersonal skills; ability and willingness to interact and communicate effectively with a variety of personalities
- Analytical and problem-solving skills
- Strong planning and organizational skills
- Ability to multitask and prioritize with minimal oversight
- Flexible good judgment discretion and a strong work ethic
- Team player
- Proficiency in Microsoft Office Suite Adobe NetDocuments - Clio software experience is a plus
- Ability to stand and lift up to 50 pounds
We offer competitive compensation commensurate with experience with generous benefits including health insurance dental vision 401k contributions and a comfortable work environment.
Work Location:
In-Person
Work Hours:
8:30 a.m. 5:30 p.m. MT M-F
Application Materials Required: Cover Letter Resume/CV
Posting Date: December 16 2024
Un-posting Date: Ongoing
Posting Contact Name: Stephanie Kroner Firm Administrator
Compensation: $80000.00 - $100000.00 per year
OUR MISSION
Patterson Earnhart Real Bird & Wilson LLP is a majority native-owned law firm. As tribal advocates there could be no greater honor or privilege than having the opportunity to directly serve tribes in promoting economic development addressing pressing infrastructure issues protecting tribal water rights and advancing the sovereignty and jurisdiction of tribal nations.
Patterson Earnhart Real Bird & Wilson LLP is dedicated to the representation of American Indian tribes tribal entities and individual Indians across the United States. Our mission is to provide superior legal services specifically tailored to meet the needs of our clients while also honoring the sovereignty self-sufficiency and self-governance of those clients.
OUR WORK
We serve as General Counsel and Special Counsel to Indian tribal governments and their enterprises to implement their laws regulations policies and priorities for their tribes and members. We work as true partners with every level of tribal governments and their staff to effectuate a plan for the delivery of legal services that is appropriate to meet the challenges and demands of the client.
We also work to prevent attacks on tribal sovereignty and jurisdiction and ensure that the Federal government upholds its treaty and trust responsibilities to Indian tribes. We resolve issues on the local level in collaboration with national tribal organizations and through advocacy with law makers in Washington D.C.
CAREERS
If you are pursuing a career in the legal field and have an interest in federal Indian law consider joining our team at Native Law Group. With offices in Louisville Colorado Fort Yates North Dakota and Washington D.C. our firm is dedicated to the representation of American Indian tribes tribal entities and individual Indians across the United States.
Being part of Native Law Group means you also are part of a powerful nationwide effort to advance the causes of tribal sovereignty self-sufficiency and self-governance for the benefit of Tribal Nations.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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