Transit Admin Support Specialist III (TASSIII) Vehicle Maintenance
Transit Admin Support Specialist III (TASSIII) Vehicle Maintenance
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Job Description
Summary
This position is open to all King County Employees and the General Public.
King County Metro Transit is searching for one knowledgeable and collaborative Transit Administrative Support Specialist III(TASS III) to support our diverse workforce in Vehicle Maintenance! This is an exciting opportunity for someone looking to support an operation using their organizational and administrative skills and serve as the principal administrative support for a Transit Vehicle Maintenance Base. The ideal candidate enjoys making an impact through administrative support shows initiative ishighly organized and detail-oriented acts with a sense of urgency and can prioritize tasks effectively.
This position supports supervisory staff with a wide variety of daily confidential administrative tasks and special projects. Responsibilities include processing a high volume of personnel-related documents supply ordering purchasing and reconciling p-card expenses maintaining electronic personnel records serving base employees as a primary point of contact on policies procedures and processes ensuring timely and accurate payroll and accounts payable processing providing customer service and maintaining diverse files spreadsheets and databases. Successful candidates will thrive independently with little supervision.
Note:This recruitment will fill one career service position within the Vehicle Maintenance Division. An eligibility list may be created to fill future career service opportunities in this classification and workgroup that may become available within 12 months of the lists creation. If created the list would be utilized at the discretion of the hiring authority.
Job Duties
Experience Qualifications Knowledge Skills
Eligible candidates must have three years (3)of increasingly responsible office or administrative support experience; including two (2) years of independent administrative responsibility for a group or team of professional technical or management staff OR an equivalent combination of experience and education which provides the applicant with the desired skills knowledge and ability required to perform the work.
We are looking for candidates who also have the following minimum qualifications:- Demonstrated ability to work in an Office 365 environment and use Microsoft products to complete assigned tasks -including: SharePoint for document management and retention Word for word processing Excel for spreadsheet creation maintenance and reports; and both Outlook and Teams to communicate with staff.
- Skilled in maintaining strict confidentiality and handling sensitive data using initiative and judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders.
- Analytical skills
- Proficient in oral and written communication including skills in drafting proofreading editing and finalizing a variety of business and technical documents with attention to grammar punctuation and spelling.
- Efficiently produces work under tight deadlines multitasks effectively amidst frequent interruptions and manages competing priorities with sensitivity and composure under pressure.
- Effectively manages diverse clientele and competing staff demands establishing and maintaining cooperative respectful and equitable relationships with coworkers customers and leadership using tact diplomacy and courtesy.
- Consistently punctual and dependable with a strong attendance record; able to work independently exercise good judgment take personal responsibility and demonstrate detail-oriented organized and proactive problem-solving and research skills.
- Familiar with payroll processing operations and legal requirements or related skills with the ability to quickly learn and utilize payroll and timekeeping software applications.
- Experience working with union representatives tracking grievance deadlines and maintaining confidentiality.
- Experience with payroll and time-keeping software (such as PeopleSoft or similar programs).
- Experience with financial and procurement software (such as ORACLE EBS or similar programs).
- Experience with fleet management system (such as Asset Works Fleet Focus M5 or equivalent systems).
- Skilled in working collaboratively as part of a team
- Demonstrates outstanding customer service skills that reflect King County Metros commitment to service excellence and an understanding of our True North and Values.
- Knowledge of King County Family and Medical Leave Family and Medical Leave Act and other HR leave statuses and general human resources processes and procedures.
- Familiarity and experience with King County policies and procedures.
Supplemental Information
Who May Apply
These positions are open to King County employees and the general public.TO APPLY: If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application process or if you have questions please contact Calvin Chon Human Resource Talent Advisor via email at
The following application materials are required:- An online King County application updated with all relevant work history going back 10 years (or more if necessary) with detailed job duties dates of employment and reasons for leaving explained clearly.
- Detailed responses to all required supplemental questions in the application.
- Attach a cover letter and resume. Only the first page of your cover letter will be reviewed.
Applications will be screened to determine whether candidates meet minimum qualifications and for clarity completeness and responsiveness to the application instructions above. The most competitive applicants may be asked to interview in person at a King County building location.
Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as internal record reviews or reference checks.Applications submitted without the required materials mentioned above may not be considered for this position.
Applicants who are unable to apply online should follow the instructions at Application FAQs- King County. For technical support related to your application contact the GovernmentJobs applicant support team for assistance: 1 For guidance on completing these required materials be sure to check out the Career Support Services website for tips and examples on making your application materials competitive for King County Recruitments:King County Workforce Development
Work Schedule
The work schedule is day shift Monday through Friday 6:00am to 2:30pm. This position is subject to the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay.
Work Location
Work is performed 100% on-site at Bellevue Base (th Ave. NE Bellevue WA 98005)
The vacant position we are recruiting for is assigned to Bellevue Base but applicants should be willing to work at any base location if hired from the eligibility list at a later date.
Union Representation
Positions in this classification are represented by PROTEC17 Transit Administrative Support bargaining unit.
Classification Code
(Transit Administrative Support Specialist III)
For more information regarding this recruitment please contact:
Calvin Chon (he/him)
Human Resources Talent Advisor
About the Vehicle Maintenance Division at King County Metro Transit
King County Metro serves one of the fastest-growing transit markets in the nation and is leading the industry as an early adopter of a zero-emission bus fleet. We are committed to developing a completely zero-emission fleet powered by renewable energy. Our current bus fleet consists of approximately 1350 vehicles including diesel/hybrid buses electric trolleys and battery-electric buses. The Vehicle Maintenance Division is comprised of over 800 dedicated employees who serve the community through skilled trades labor administrative and management roles. This division is responsible for managing all bus and non-revenue vehicle assets to support operational and service delivery needs.
Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention are how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native Americans people of color immigrants refugees women LGBTQ people living with disabilities and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
