Office Coordinator
Office Coordinator
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1 Vacancy
Job Description
The Office Coordinator will play a vital role in ensuring the office runs smoothly and efficiently on a daily basis. This position is responsible for maintaining a clean organized and welcoming workspace while serving as the on-site point person for all administrative and office-related needs. From ordering supplies and coordinating maintenance requests to planning events and scheduling meetings the Office Coordinator is the go-to resource for creating a productive and positive office environment.
Our ideal candidate is highly organized with a meticulous attention to detail and can effortlessly reprioritize tasks based on changing business needs. If youre a self-starter who loves to drive projects forward we want to hear from you!
This is a full-time five-days-a-week position. Youll be expected to work on-site Tuesdays Wednesdays and Thursdays with the option to work remotely on Mondays and Fridays. There should be flexibility to come into the office on Mondays and Fridays as needed.
In this role you will:
- Act as point of contact for office building property management company and facility-related vendors (electrical painting water cooler handyman services etc.)
- Maintain office tidiness including kitchen and fridge cleanup plant watering recycling removal and general organization of supply closets and drawers
- Plan and execute in-office and external company events including coordination scheduling catering and management
- Support A/V setup and facilitation for company-wide meetings board meetings etc.
- Own full lifecycle of office expansion projects including contractor management vendor communication planning and design etc.
- Support new hire orientation and employee onboarding including but not limited to scheduling meetings ordering equipment coordinating travel logistics etc.
- Assist with scheduling in-office interviews and greeting candidates to ensure a positive candidate experience and smooth interview process
- Purchase unpack and organize office supplies furniture computer equipment snacks and other necessary materials for the office
- Manage incoming and outgoing shipping and mailing for all departments including both domestic and international shipments
- Support Executive Operations Manager with ad-hoc scheduling needs and event logistics
- Coordinate announcements and encourage celebrations of birthdays and work anniversaries
- Assist departments with apparel orders in NetSuite ERP when necessary
Qualifications :
- 2 years experience in office management project coordination executive administration or similar
- Project management experience strongly preferred; certification is a plus
- Prior experience with office expansion or site planning in an office environment is a plus
- Expert knowledge of Google Suite (Drive Docs Sheets Slides) Slack and Zoom
- Working knowledge of NetSuite or similar ERP system is a plus
- Exceptional communication skills with the ability to escalate appropriately and accordingly
- Friendly upbeat and maintains positive attitude with employees customers and stakeholders
- High level of trust and confidentiality
- Has own mode of transportation with comfort running errands related to the job
Additional Information :
TRUEWERK is committed to providing fair and competitive compensation through a combination of base salary and performance-based bonuses. Other benefits include but are not limited to:
- Employer-paid medical coverage
- Employer-paid dental coverage
- Optional vision coverage
- Employer-paid life and AD&D insurance
- Employer-paid short-term & long-term disability coverage
- Affordable coverage for dependents and domestic partners
- Additional out-of-pocket insurance options
- HSA account with employer contribution
- 401K with company match
- Monthly technology stipend
- Annual performance bonus
- Unlimited PTO policy
- 11 company holidays
- Hybrid working schedule
- Employee Assistance Program for mental health support
- Free workwear for you and discounts for friends and family!
Salary Range: $55000 - $60000 base bonus
Applications for this role are expected to be accepted through June 20 2025.
TRUEWERK is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at TRUEWERK are based on business needs job requirements and individual qualifications without regard to race color age religion family or parental status pregnancy sex gender identity sexual orientation national origin disability genetic information or any other protected characteristic as outlined by federal state and local laws.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
