Technology Project Control Specialist

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Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 120000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

Job Summary

Primarily responsible for Project coordination and Financial control for PMO. This role demands a keen analytical mind attention to detail and working with various stakeholders. The ideal candidate will have experience in financial control including invoicing budgeting supporting project governance and supporting other areas including but not limited to Business Continuity and Audit preferably within the banking or financial services sector

Major Responsibilities

• Project Coordination and Financial Control for PMO
  • Assist the Project Manager in monitoring controlling and administering the project progress and performance and other aspects of project management (scope time cost quality and risk).
  • Analyze and identify discrepancies between the estimated actual time and cost spent on a given project.
  • Provide project planning support including scheduling budgeting performance monitoring variance analysis status reporting and resource planning
  • Lead the evaluation of the project time cost and quality targets applying governance controls as necessary to enable the successful delivery of the project.
  • Identify trends and root causes of deviations against the baseline using lead and lag indicators recommend remedial actions with project managers.
  • Coordinate and lead estimating effort with all disciplines to compile the project budget for each phase of project development.
  • Perform proper tracking of the project schedule and budget to proactively apply corrective actions/measures when necessary.
  • Responsible to issue with the support of the Project Manager the required status report and dashboard for internal and external stakeholders including executive level dashboard.
  • Ensure project control procedures and policies are executed and functioning according to our clients methodology & performance standards for all projects.
  • Processing project invoices on a weekly basis as per the project requirements
  • Track project invoicing and payment schedules progress

• Project Governance
  • Support PMO Lead in ensuring PMO standards are upheld throughout the entire process of each projects development and execution
  • Coordinate with delivery PMs for project/program health checks through active monitoring of KPI with corrective action follow-ups
  • Support PM Lead in ensuring all project documentation (PFRs CCRs Resource Plan etc.) are quality checked and meet the requirements of the methodology followed by the Bank
  • Coordinate with Finance department to provide guidance for project setup on financials purchasing project structure schedules and document management

• Process / Performance Improvement
  • Continuously assess and analyze existing processes/ procedures.
  • Identifying areas for improvement designing and implementing process changes.
  • Collaborating with IT leadership to identify areas of improvements in processes.

• FinOps under Cloud cost management
  • Track and Monitor Cloud Spending: Continuously monitor and analyze cloud spending to ensure it aligns with budgetary constraints and business goals.
  • Collaboration with IT Teams for cost optimization
  • Budget Forecasting: Develop accurate budget forecasts for cloud spending based on historical data and future projections.
  • Reporting and Analytics: Work with internal teams to generate detailed financial reports on cloud spending usage trends and cost-saving measures.
  • Data-Driven Decision Making: Use analytics to provide actionable insights to stakeholders helping them make informed decisions
  • Identify Financial Risks: Work with stakeholders to identify potential financial risks associated with cloud spending and develop strategies to mitigate them.

• Business Management:
  • Work in conjunction with the Director in the accurate analysis and development of accurate business operational strategies and reporting requirements for the Program and Portfolio deliveries.
  • Collects and disseminates information related to projects and IT Department.
  • Coordinates and executes procurement and vendor management activities.
  • Assist in coordinating Yearly Audit activities for MUFG Canada Branch. e. Coordinate and develop ITD operational reporting and facilitate weekly meeting.
  • Risk and Audit Management: Coordinate audit activities and maintaining Open Issues log and risk metrics for ITD g. Perform other related administrative tasks as required and assigned.

• Business Continuity Management Support:
  • Coordinate Business Continuity tasks amongst Canada Branch and liaise with Head Office and Americas Business Continuity Teams on Canadas reporting.
  • In conjunction with the Business Continuity Planners support and coordinate the delivery tracking and reporting of the BCM lifecycle including BIAs BCPs coordinate the testing of recovery support and business resumption procedures in different functional areas.
  • Assist in the coordination of the planning development and reporting of recovery exercises and associated test plans considering facilities staff technology internal and external dependencies.

• Communications:
  • Ability to develop process and surveys collect data complete analysis and develop reports.
  • Develop presentations training materials procedure and standards
  • Collaboration with ITD lines of business and business partners
  • Communicates with all stakeholder levels and across entities.

Qualifications

• Bachelors degree.
• CAPM or PMP is preferable
• 1-3 years of experience in Project Control and Project Financials with a strong preference for experience in banking or financial services.
• Advanced level in Excel and PowerPoint. Ability to create dashboards using PowerBI if required.
• Proficient in project management software and tools (eg. Planview JIRA Confluences etc)
• Proficient in M365 suites including low-code/ no-code is considered as asset
• Ability to prepare invoices monthly billings purchase orders and other accounting documentation
• Excellent problem-solving skills and the ability to think critically.
• Strong communication skills with the ability to clearly present complex data insights to diverse audiences.
• Ability to work independently in a fast-paced environment.
• Strong attention to detail

The job description and related application pertains to an opportunity with either MUFG Bank Ltd. Canada Branch (MUFG Bank Canada) or MUFG Securities (Canada) Ltd. (MUFG Securities Canada). The job description relates to the general nature scope quantity and quality of work contemplated for the position. Other duties and responsibilities not specifically described may be assigned from time to time consistent with knowledge skills and abilities of the incumbent. The receipt of an application by either MUFG Bank Canada or MUFG Securities Canada as applicable does not imply or guarantee employment.

Each of MUFG Bank Canada and MUFG Securities Canada is an equal opportunity employer.

As a federally regulated entity MUFG Bank Canada is required to comply with applicable laws which prohibit discrimination based on protected grounds and which require accommodation to individuals in accordance with the requirements outlined in the Canadian Human Rights Act and the Canada Labour Code. Where MUFG Bank Canada obtains information relating to protected grounds under the Canadian Human Rights Act as part of the application process it does so to monitor and otherwise evaluate its own compliance with such legislation and associated regulatory requirements; MUFG Bank Canada does not use such information for decision making purposes relating to the position contemplated in this application.

As a provincially regulated entity MUFG Securities Canada is required to comply with applicable laws which prohibit discrimination based on protected grounds and which require accommodation to individuals in accordance with the requirements outlined in the Human Rights Code (Ontario) and the Employment Standards Act (Ontario). Where MUFG Securities Canada obtains information relating to protected grounds under the Human Rights Code (Ontario) as part of the application process it does so to monitor and otherwise evaluate its own compliance with such legislation and associated regulatory requirements; MUFG Securities Canada does not use such information for decision making purposes relating to the position contemplated in this application.