Facilities Coordinator (m/f/d)
Facilities Coordinator (m/f/d)
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
We are currently looking for a Facilities Coordinator in Berlin.
Your Tasks:
- Provide superior customer service to meet on-site clients expectations
- Maintain role as primary contact for service requests generated by the clients staff. Proactively meet withClients local Management on scheduled basis. Communicate regularly with the clients Management and staff providing necessary support and information on the status of all areas under his management
- Manage supplier contracts and hold regular (minimum monthly) meetings with supplier representatives ensuring that agreed operational (supplier KPIs) and financial (cost vs Budget) performance is achieved for each contract.
- Develop a close working relationship with all of the vendors under his/her control to ensure that they fully understand the Client culture and are made to feel part of the team delivering a high-quality service
- Assist in the procurement of vendors and services as required
- Act as primary contact for assigned sites contractors and vendors
- Manage the financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders in JDE
- Conduct regular audits to ensure safety procedures on site are in place and working
- Assist in carrying out safety procedures when needed
- Develop gain consensus for and implement the Best Practice/ Building Operation Plan for assigned portfolio
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
- Seek ways to constantly reduce costs and improve operational standards
- Assist to all defined services to ensure they are completed in accordance with all operating procedures statuary requirements and within the Health and Safety guidelines
- Assist on the site operations team performance absences coordinator and monitor regular catch-up in order to provide an excellent service delivery and customer care
- Maintain premises in neat and good working condition at all times
Your profile:
- Excellent people skills and ability to interact with a wide range of client staff and demands
- Able to communicate strong in local language and on extended English language level
- Knowledge of Occupational Safety requirements & Works Council Relationship
- Strong PC literacy and proven ability to manage daily activities using various systems
- Knowledge of quality management and KPI measurement
- Knowledge of vendor management for specialized services
- Proven capacity to understand and interpret commercial contracts and relevant terms
- Budget management and financial analysis skills
- Move and relocation management and delivery
- Experience in facilities property management hospitality or related field
Our offer:
Creative freedom for tasks and projects
Active exchange in the global industry network
Working together at eye level
Space for personal growth not only for work
Acknowledgement of achievements - also monetary benefits
The opportunity to enhance your skills and advance your career locally as well as regionally
Help shape JLL
We look forward to receiving your application stating your earliest possible starting date and your salary expectations.
Please understand that paper applications cannot be accepted and due to reasons of data protection will be destroyed.
Jones Lang LaSalle SE
Your contact:
Marta Marunchak
#LI-MM4
Location:
On-site Berlin DEUIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
