Personal Assistant Trading Floor Support (Japanese speaking)
Personal Assistant Trading Floor Support (Japanese speaking)
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Job Description
Capula is seeking a highly organised and proactive Personal Assistant to join our team in London. This role will primarily support a team of traders and one of our Partners as well as provide broader administrative support to senior managers on the trading floor. The successful candidate must be a native Japanese speaker with strong English communication skills and have experience supporting senior professionals in a dynamic fast-paced environment.
Key Responsibilities
- Provide dedicated support to a team of traders and a Partner as well as general support to other senior managers.
- Manage extensive and complex diaries ensuring effective coordination of schedules.
- Organise travel accommodation visas and detailed itineraries; make adjustments as necessary and liaise with other departments or PAs.
- Process expenses accurately and in a timely manner.
- Coordinate and schedule internal and external meetings including room bookings and catering.
- Organise attendance at corporate events including lunches dinners and social functions.
- Collate and produce meeting materials and management information packs (e.g. PowerPoint decks) as required.
- Maintain discretion and confidentiality at all times.
- Provide cover for other Assistants and administrative team members during absences.
- Answer incoming calls as part of the administration team taking and relaying messages as appropriate.
- May be required to act as a floating assistant across various trading teams or provide occasional support on UK bank holidays (ad hoc).
Note that in addition the employee will conduct other duties as required and in line with business needs.
Requirements
Education and Qualifications
- Bachelors degree is highly desirable
Experience
- Previous experience providing high-level administrative or personal assistance in a professional services or financial environment is essential.
Skills
- Native Japanese speaker with strong English communication skills (verbal and written).
- Exceptional organisational and multitasking abilities with strong attention to detail.
- Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- Demonstrated discretion professionalism and ability to handle sensitive information.
- Self-starter with initiative and a proactive mindset.
- Strong interpersonal skills with a confident and approachable demeanour.
- Comfortable working independently and as part of a team.
- Ability to manage competing priorities and remain calm under pressure.
Benefits
- Competitive salary
- Private medical insurance
- Life assurance
- Pension
- Corporate gym membership (and a complimentary wellness space in our London office)
- Employee restaurant with free breakfast lunch and dinner
Employment Type
Full-Time
