Executive assistant (50%-100%) (m/f/d)
Executive assistant (50%-100%) (m/f/d)
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Job Description
About us
Committed to building the next generation of 100% software-based mobile networks ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.
Were looking for a skilled and experienced Executive Assistant ideally based in Hamburg to support our CEO COO and CTO. The role can be structured as part-time (from 50%) up to full-time (100%) depending on your availability and preferences.
Tasks
- Manage proactively busy calendars arrange international and local travel and provide high-quality support under tight deadlines
- Act as the point of contact among executives employees clients and other external partners
- Independently manage different workstreams and help to solve complex problems to support the management team
- Communicate with internal and external teams on deadlines and project progress
- Prepare client presentations and internal board meetings (e.g. compile briefing material)
- Researching and conducting data to prepare documents for review and presentation by boards of directors committees and executives.
- Filing and retrieving corporate records documents and reports
- Working closely with our Office Management WS to manage and oversee duties at both office locations and provide general administrative support
- Opening sorting and distributing incoming faxes emails and other correspondence
Requirements
- Excellent organizational interpersonal communication and team skills
- Resourceful detail-oriented able to solve complex problems independently with a positive can do attitude
- High level of energy and motivation; Ability to perform well in a highly dynamic rapidly changing environment and to adapt quickly to changing priorities
- Ability to take ownership of processes and projects
- Experience in an administrative role supporting senior management
- Familiar with using various software including word processing spreadsheets databases and presentation software.
- Discretion and confidentiality
- Professional level verbal and written communication skills
- Fluent in German and English (C1-C2); other languages are a plus
- Experience with any of the following: G-Suite Personio Spendesk Confluence Slack Microsoft 365 Zoom
Benefits
- Work-Life-Balance is a priority: Flexible working that suits you - we live and breathe a hybrid remote culture anddontmind where and when you work
- We are committed to building a diverse team thatrepresentsa variety of backgrounds perspectives and skills in a traditionally notvery diverseindustry
- We offer you the culture of a fast-growing start-up with the maturity of an enterprise company
- We are more interested in your experience and knowledge than formal degrees
- Entrepreneurial culture and flat hierarchies
- Mobility benefit fitness benefit language class benefit and wellness benefit (for full-time employees)
- Home office budget (for full-time employees)
About us
ng-voice is an equal opportunity employer. We believe demographic characteristics and diverse experiences that have nurtured unique viewpoints benefit our growth and performance and value each person and their different background as a whole.
Hope we caught yourattention;we look forward to getting to know you!
DISCLAIMER
Even if you do not meet 100% of the requirements however you think this role will be a good match for you please send in your application. We would love to be in touch!
Please be aware that we are currently not collaborating with agencies and any profile received will not be taken into consideration.Employment Type
Full-Time
