Secretary - Lamar Elementary
Secretary - Lamar Elementary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
OPEN UNTIL FILLED
Must upload Proof of Education to application
Mustupload proof of typing>40 WPM
PRIMARY PURPOSE:
To effect the efficient operation of office routines and practices associated with a
busy yet productive and smoothly-run office so that it can play its effective part
in the education process.
QUALIFICATIONS:
Minimum Education/Certification:
High school diploma or equivalent
Special Knowledge/Skills:
Strong communication both verbal and written public relations organizational and
interpersonal skills
Minimum > 40 WPM typing
Use software to develop spreadsheets databases and financial applications
Maintain accurate and auditable records
Knowledge of basic accounting principles
Follow verbal and written instructions
Perform a variety of tasks often changing assignment on short notice
Work well with students parents community members and campus staff
Work Conditions:
Tools/Equipment Used:Standard office equipment including personal computer and
peripherals
Posture:Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion:Repetitive hand motions including prolonged keyboarding & use of a mouse;
occasional reaching
Lifting:Occasional lifting and carrying (less than 50 pounds)
Environment:Work with frequent interruptions in a small office space;
Must maintain professional demeanor understress;
Must have problem-solving skills;
Occasional prolonged and irregular hours;
Biological exposure to bacteria and communicable diseases
Regular attendance is an essential function
Minimum Experience:
Two years of successful experience as a secretary or prior experience in bookkeeping
MAJOR RESPONSIBILITIES AND DUTIES:
- Prepare campus communications correspondence forms manuals reports purchase orders and payment authorizations following district standards and requirements.
- Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit payroll according to established procedures and deadlines.
- Type teacher bulletins faculty directory information reports memos monthly statements and updates faculty handbook and other campus based information.
- Place and receive telephone calls and record messages or route messages as necessary. Also answers questions of callers or visitors according to school policy.
- Apprise the principal of dates appointments phone calls etc.
- Maintain campus inventory types requisitions and distributes campus supplies.
- Administer medication to students check temperatures and notify parents of student illness in nurses or health room clerks absence (as needed).
- Compile maintain and file all reports records and other documents as required. Maintain student records entries and withdrawals according to established procedures.
- Assume responsibility for all files and processes incoming correspondence as instructed.
- Prepare and make deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
- Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive store and issue supplies and equipment.
- Maintain all daily records of student attendance to be used for school local district and state reports.
- Receive read sort file and deliver all incoming school and U. S. mail.
- Operate various types of machines used in report figuring duplicating materials and teaching and/or classroom use.
- Clean machines and make minor repairs or report major malfunctions to the proper department.
- Receive sort and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
- Comply with policies established by federal and state laws and regulations and local board policy.
- Perform other duties as assigned.
Employment Type
Full-Time
