Construction Administrative Assistant & Project Coordinator (SBC)
Construction Administrative Assistant & Project Coordinator (SBC)
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
- Manage all client communication throughout project lifecycle from pre-construction through completion
- Prepare and send regular client reports and project updates
- Chase and collect required documentation from clients suppliers and subcontractors
- Process accounts payable by matching invoices to specific jobs hours and labor costs
- Maintain accurate and up-to-date financial data for job costing and profitability tracking
- Ensure all job documentation and compliance requirements are met including ITP checklists
- Manage pre-construction documentation and processes to prevent delays
- Coordinate with subcontractors and suppliers for scheduling and documentation
- Maintain safety documentation work diaries and photo records for all projects
- Handle general administrative tasks to support business operations
- Respond to emails and communications in a timely professional manner
Scopes:
- Full administrative support for residential building projects from pre-construction through completion
- Complete accounts payable management and job costing oversight
- All client communication and relationship management during project lifecycle
- Comprehensive compliance and documentation management for all active projects
- Subcontractor and supplier coordination and communication
- Pre-construction process management to ensure timely project starts
- Financial data entry and maintenance for accurate profitability tracking
- General business administration to support owner s strategic focus
- After-hours administrative work currently being done by the business owner
- Support for business growth from current capacity to 4-6 quality projects annually
Requirements
- Strong experience in construction administration or project coordination
- Excellent written and verbal communication skills
- Proficiency with construction management software and accounting systems
- Understanding of Australian building industry processes and compliance requirements
- Experience with accounts payable and job costing procedures
- Strong organizational skills and attention to detail
- Ability to work independently and manage multiple projects simultaneously
- Knowledge of pre-construction processes and documentation requirements
- Familiarity with safety compliance and documentation in construction
- Proactive approach to problem-solving and communication
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Strong experience in construction administration or project coordination Excellent written and verbal communication skills Proficiency with construction management software and accounting systems Understanding of Australian building industry processes and compliance requirements Experience with accounts payable and job costing procedures Strong organizational skills and attention to detail Ability to work independently and manage multiple projects simultaneously Knowledge of pre-construction processes and documentation requirements Familiarity with safety compliance and documentation in construction Proactive approach to problem-solving and communication Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23935_JOB
Employment Type
Full Time
