Project Administrator & Client Communications Coordinator (RF)
Project Administrator & Client Communications Coordinator (RF)
Posted on :
06-06-2025
Employer Active
1 Vacancy
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Monthly Salary
54000 - 54000
Vacancy
1 Vacancy
Posted on :
06-06-2025
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Responsibilities:
- Manage all existing client communications post-site visit ensuring no delays in responses and proactive project updates
- Coordinate project administration and compliance maintaining accurate documentation and job information in BuildXact
- Process purchase orders match invoices to jobs and support cost management and profitability tracking
- Liaise with trades suppliers and subcontractors to ensure materials and schedules are organized in advance
- Maintain project compliance to company standards ensuring consistency across all jobSupport estimation processes by coordinating with external estimators and managing project data
- Create and manage project documentation plans and required compliance materials
- Sync financial data between BuildXact and Xero accounting systems
- Provide estimation support and pre-construction coordination as skills develop
- Potentially create technical drawings and shop drawings for custom work (highly desirable but not essential)
Scopes:
- Handle all client communications for existing projects from post-site visit through completion
- Manage project administration for multiple concurrent heritage restoration projects valued $1-3M each
- Coordinate with external estimators trades suppliers and internal team members
- Process and track all project-related financial documentation and purchase orders
- Maintain compliance and documentation standards across all active projects
- Support business growth by creating scalable systems and processes
- Potential to expand into technical drawing and custom work coordination as skills develop
- Work within established company values focused on quality sustainability and precision
- Collaborate with existing team including Suzi Peter Rebecca and MJ
- Opportunity to grow into estimation support and potentially bring external estimation work in-house over time
Requirements
- Excellent written and verbal communication skills with ability to manage multiple stakeholder relationships
- Strong organizational skills and attention to detail particularly important for heritage restoration work
- Proven ability to learn new software systems quickly (BuildXact Xero project management tools)
- Experience with administrative tasks and document management
- Ability to work independently and take initiative in problem-solving
- Understanding of construction processes and terminology preferred but not essential
- Technical drawing skills (CAD SketchUp or similar) highly desirable for custom work
- Commitment to quality standards and precision in work execution
- Ability to manage competing priorities and work under pressure
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR23933JOB
Excellent written and verbal communication skills with ability to manage multiple stakeholder relationships Strong organizational skills and attention to detail, particularly important for heritage restoration work Proven ability to learn new software systems quickly (BuildXact, Xero, project management tools) Experience with administrative tasks and document management Ability to work independently and take initiative in problem-solving Understanding of construction processes and terminology preferred but not essential Technical drawing skills (CAD, SketchUp, or similar) highly desirable for custom work Commitment to quality standards and precision in work execution Ability to manage competing priorities and work under pressure Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23933_JOB
Employment Type
Full Time
Company Industry
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